ORGANISING
Q1 What is Organising? Or What do you understand by Organising?
A1 Organising essentially implies a process which coordinates human efforts, assembles resources and integrates both into a unified whole to be utilised for achieving specified objectives. Organising can be defined as a process that initiates implementation of plans by clarifying jobs and working relationships and effectively deploying resources for attainment of identified and desired results (goals).
Q2 Define Organising.
Organising is the process of defining and grouping the activities of the enterprise and establishing authority relationships among them.
Theo Haimman
Q3 ‘Organising involves a series of steps that need to be taken in order to achieve the desired goal.’ Explain in detail.
OR
Describe in detail the various steps to be taken in the process of organising?
A3 The following are the steps in the process of organising:-
(i) Identification and division of work: The first step in the process of organising involves identifying and dividing the work that has to be done in accordance with previously determined plans.
The work is divided into manageable activities so that duplication can be avoided and the burden of work can be shared among the employees.
(ii) Departmentalisation: Once work has been divided into small and manageable activities then those activities which are similar in nature are grouped together. Such sets facilitate specialisation. This grouping process is called departmentalisation.(What is departmentalization?)
Departments can be created using several criteria as a basis. Examples of some of the most popularly used basis are territory (north, south, west etc.) and products (appliances, clothes, cosmetics etc).
(iii)Assignment of duties: It is necessary to allocate work to various employees. Once departments have been formed, each of them is placed under the charge of an individual. Jobs are then allocated to the members of each department in accordance to their skills and competencies, by matching the nature of a job and the ability of an individual. The work must be assigned to those who are best fitted to perform it well.
(iv)Establishing reporting relationships: Merely allocating work is not enough. Each individual should also know who he has to take orders from and to whom he is accountable. The establishment of such clear relationships helps to create a hierarchal structure and helps in coordination amongst various departments.
Q4 ‘It helps in the survival and growth of an enterprise and equips it to meet various challenges.’
a) What is the concept/it referred to here?
b) How/Why do you feel that it helps in the growth and survival of an enterprise?
OR
Describe the need/importance/significance/importance/role/benefits of an effective system of Organising?
A4 The following points highlight the crucial role that organising plays in any business enterprise:
i. Benefits of specialisation: Organising leads to a systematic allocation of jobs amongst the work force.(How is it beneficial?) as follows-
This reduces the workload as well as enhances productivity because of the specific workers performing a specific job on a regular basis. Repetitive performance of a particular task allows a worker to gain experience in that area and leads to specialisation.(What is specialization?)
ii. Clarity in working relationships: The establishment of working relationships clarifies lines of communication and specifies who is to report to whom.(What are the benefits of the same?) as follows-
This removes ambiguity in transfer of information and instructions. It helps in creating a hierarchical order thereby enabling the fixation of responsibility and specification of the extent of authority to be exercised by an individual.
iii. Optimum utilization of resources: Organising leads to the proper usage of all material, financial and human resources.(How?) as follows-
The proper assignment of jobs avoids overlapping of work and also makes possible the best use of resources. Avoidance of duplication of work helps in preventing confusion and minimising the wastage of resources and efforts.
iv. Adaptation to change: The process of organising allows a business enterprise to accommodate changes in the business environment.(How?) as follows-
It allows the organisation structure to be suitably modified and the revision of inter-relationships amongst managerial levels to pave the way for a smooth transition.
It also provides much needed stability to the enterprise as it can then continue to survive and grow inspite of changes.
v. Effective administration: (How?) Organising provides a clear description of jobs and related duties. This helps to avoid confusion and duplication. Clarity in working relationships enables proper execution of work. Management of an enterprise thereby becomes easy and this brings effectiveness in administration.
vi. Development of personnel: (How?)Organising stimulates creativity amongst the managers. Effective delegation allows the managers to reduce their workload by assigning routine jobs to their subordinates. And it allows the manager to develop new methods and ways of performing tasks. It gives them the time to explore areas for growth and the opportunity to innovate thereby strengthening the company’s competitive position. Delegation also develops in the subordinate the ability to deal effectively with challenges and helps them to realise their full potential.
vii. Expansion and growth(How?) Organising helps in the growth and diversification of an enterprise by enabling it to deviate from existing norms and taking up new challenges. It allows a business enterprise to add more job positions, departments and even diversify their product lines. New geographical territories can be added to current areas of operation and this will help to increase customer base, sales and profit. Thus, organising is a process by which the manager brings order out of chaos, removes conflict among people over work or responsibility sharing and creates an environment suitable for teamwork.
Q5 What is Organisation structure? Is it needed? When?
A5 The organisation structure can be defined as the framework within which managerial and operating tasks are performed.
The need for an adequate organisation structure is felt by an enterprise whenever it grows in size or complexity.
Q6 What is the need/role/purpose/aim/benefits/significance/importance of adopting a proper/effective organisation structure?
OR
‘Organisation structure is the outcome of the organising process.’ Justify its need?
A6 An effective Organisation structure only helps an organisation to survive and grow in the long run due to the following reasons-
1) Effective Coordination: As an organisation grows, coordination becomes difficult due to the emergence of new functions and increase in structural hierarchies. Thus, for an organisation to function smoothly, proper organisation structure is needed.
2) TO Face Environmental Changes.
3) Specifies the Relationships between people, work and resources.
4) Allows correlation and coordination among human, physical and financial resources and this enables a business enterprise to accomplish desired goals.
5)Ensures a smooth flow of communication and better control over the operations of a business enterprise.
6)An organisation structure provides the framework which enables the enterprise to function as an integrated unit by regulating and coordinating the responsibilities of individuals and departments.
7)An effective structure will result in increased profitability of the enterprise.
Please click on below link to download CBSE Class 12 Business Studies Organising Worksheet Solved
