CBSE Class 12 English Letter Writing Notes Set B

LETTER-WRITING

Points to Remember            Division of marks

Weightage : 10 marks            Format : 2 marks
Word limit : 200                      Content : 4 marks
Time available : 15-20           minutes Expression : 4 marks 

Format of the Letter

ο Left aligned i.e., Start each new line from left hand margin.

ο Sequence of writing information in a letter

(i) Senders address

(ii) Date

(iii) Receivers address

(iv) Salutation : Sir/Madam

(v) Subject

Content of the Letter

ο 3 − 4 paras

ο Para I − Introductory

ο Para II and III − Main ideas

ο Para IV − Concluding

Complimentary Close

ο To the Principal : Yours obediently

ο To the employer/editor : Yours sincerely

ο To the dealer/business vendor : Yours truly. 

Expression

ο Coherence and organization of ideas

ο Think and analyses the subject/topic

ο Recall all the ideas and put them in a rough sheet.

ο Organize the ideas

ο While dealing with social or civic problems in “Letter to Editor”, always provide suggestions to curb or control it.

(A) BUSINESS LETTERS

(i) Giving Information

1. You are Satish/Sarita, Manager of Newage Sports equipment’s Co. Ltd. Rohini. Your firm has manufactured sports equipment’s especially designed for school students in the age group of 10–15 years, in collaboration with USA sports research unit. Write a letter to the Director, Bhartiya Vidya Bhawan Schools, Hyderabad informing about your latest
products which are ready for sale.

2. You are Bharti/Bharat manager of Smart Link School firm Chennai, T.N. Your firm has designed easily installable smart black boards. Write a letter to the chairman BBPS managing trust giving information about your products and services.

(ii) Asking for Information

3. You are Sudha/Sudhir, President of Residents' welfare association of Neelamber Apartments, Jaipur. You have decided to get the apartments whitewashed with plastic paints. Write a letter to the manager New light Painters and Decorators, Jaipur asking about their services and charges for whitewashing the apartments.

4. You are Aditi/Aditya from 7-S Najafgarh. You are interested in joining Yoga and Meditation center of your locality as a student. Write a letter to the chairman of the center asking about various particulars of the admission and other related information.

(iii) Placing Order/Cancellation of Order

5. You are in charge of Junior Science Laboratory of ASN Public School, Shalimar Garden. Place an order to SUV laboratory works; Karol Bagh for various apparatus/equipment used in your laboratory. 

6. You are Neetu/Neel, Eco Club incharge of S.V.C. school Motibagh,

Delhi. Place an order with Green World Nursery, Dayabasti for Nonflowering Ornamental plants.

7. You are Shivani/Shivam, Incharge of Cultural, committee of Jai Deep School, Nehru Vihar. You had placed an order for the supply of several musical instruments for organising annual day, at your school to M/s Gagan Musical Store, Karolbagh, As the dealer did not supply the instruments before the due date you were forced to arrange for the instruments from some other store. Write a letter to the dealer for cancellation of the order placed by you and returning the advance money deposited by you.

(iv) Sending Replies in Response to Enquiries

8. You are Zeenat/Zeeshan, Manager of VGC firm Sahibabad, Dealing with readymade clothes. You have got letters of enquiry from Vision Costume and Accessories, Vivek Vihar about your products. Write a letter providing necessary information in response to the enquiry.

9. Sheetal restaurant, Sector-8, Rohini wants to know about various types of ice creams supplied by Jai Deep Ice Creams, an outlet of Amul Ice Creams, Pant Nagar. You being the manager of the outlet provide necessary information in response to the enquiry, assuming yourself as Rajni/Rajan.

(v) Making Enquiries

10. IGNOU, Delhi has started 6-months certificate course in Disaster Management. You are Deepika/Deepak head of Disaster management cell of SDS Public School Bangalore. Write a letter to the Vice-Chancellor IGNOU enquiring about various aspects of the course like fee, criteria of admission etc. as you want your colleagues to join it.

11. You are Ameena/Aman from NSCB hostel, Dehradun. You and your  friends are planning a holiday. You come across the following advertisement in a newspaper. Read the advertisement and on the basis of your choice of destination write a letter to the tour operator enquiring about various aspects of the tour.

12. You are Meenakshi/Mohan from A-8 Rohini. You have been reading about an advertisement in various newspaper about Dr. Bakson’sHomeopathic hospital, assuring hundred percent treatment for various types of allergies. Write a letter to the head of the hospital enquiring about various aspects of the treatment for skin allergy.

(vi) Complaint regarding a defective household item/items of general use you purchased 13. You are Sheetal/Satish staying at B-43, Kailash Colony, Delhi. You purchased a computer from M/s City Hightech computers, Laxmi Nagar.

After using it for one month you found its working was getting faulty.

Write a letter to the dealer asking him to replace it immediately under the terms and conditions of the deal.

14. You are Jeet/Jyoti resident of R-7, Pitampura, Delhi. You purchased teak furniture from S.K. Decorators Lajpat Nagar. After three months of use many items started getting defective. Write a letter to the dealer,

complaining about the problem. Also request him to change the defective items as per terms and conditions specified in warranty card.

(B) LETTERS HIGHLIGHTING

THE CIVIC PROBLEMS/ISSUE

(i) Letter Regarding a Civic Problem / Issue to the Concerned Authorities Directly

15. You are Yasmee/ Yashwant from Q-6, Mangolpuri, Delhi. There are many uncovered manholes in your locality which are constant cause of fatal accidents. Write a letter to the Commissioner Sewage Disposal Board of Delhi complaining about the problem and requesting for its early solution.

16. You are Jasveer Kaur/Jaideep Singh from C-9, Tilak nagar, You feel hurt and helpless to read about the accidents, caused due to illegal occupation of roads by vendors. Write a letter to the Police Commissioner, Delhi about the problem of road encroachment by hawkers.

(ii) Writing Letters in Newspaper to highlight the Civic Problems /issues 

17. You are Jaya/Jaideep, head of Eco Club of Sai Ram Public School, Jor Bagh, Delhi. As a team leader of Eco club, you have come to know that Delhi is the top garbage producer of the country and it is facing a tough task of disposing it off. Write a letter to the minister of health,

Government of Delhi on this problem suggesting ways to tackle the problem.

OR

Letter to the Editor

Points to Remember / Important Points

q Draw the attention of the concerned authorities/general public towards the problem NOT of the Editor

q Request the concerned authorities to take the action NOT to the editor

q Raise the issue by citing some latest news items / Survey report / personal experience etc.

q Analyse the issue in terms of its cause and consequences

q Offer suggestions

18. You are Samita/Sunit, resident of C-9, Vasant Kunj, Delhi. You find, participation of children in various reality shows on T.V. a form of child exploitation. Write a letter to the editor of a national daily showing your concern about various forms of child exploitation prevalent in educated,

urban society giving some suggestions to curtail it.

19. You are Kavita/Kailash staying at B-101, Yamuna Vihar, Delhi. You find it disturbing that despite a ban on the use of polythene bags its use is rampant in city. Write a letter to the editor of a national daily expressing your concern about apathy of people towards environmental degradation.

Also suggest ways to mobilise city dwellers for the cause of safe environment with the help of school children.

Please click the link below to download pdf file for CBSE Class 12 English - Letter Writing (1).