CBSE Class 12 English Replies to Invitations Notes

REPLIES TO INVITATION

ATTEMPT EITHER AN INVITATION OR A REPLY TO THE INVITATION

• Word Limit: 50 words
• Marks allotted: 4 marks
• Marking Scheme: Format: 1 / Content: 2 / Accuracy of Spelling and Grammar: 1

Value Points

• Acknowledge the invitation
• Be brief and specific
• Express thanks in third person
• When accepting, confirm date and time
• If declining, give reason, convey your best wishes
• Give date and address at top left hand side
• Use simple language

Types of Replies

• Formal Reply: Acceptance or Refusal
• Informal Reply: Acceptance or Refusal

FORMAL REPLY – ACCEPTANCE/ REFUSAL FORMAT

• Sender’s Address
• Date:
• Receiver’s Address
• Sub:
• Sir /Madam
• Body of the letter
• Yours Sincerely
• Signature
• [Name of the Sender]

Sample Questions

Question 1. You are Mr. Ajay Gupta of 7, Park Avenue Delhi. Draft a formal reply accepting a formal invitation sent by the Principal, Mr. Satish Kaushik, St. Martin’s Diocesan School, Delhi to attend the Silver Jubilee Celebrations on Wednesday, the 30 June 2024.
Answer:
7, Park Avenue
Delhi
14 June 2024

Mr. Ajay Gupta thanks Mr. Satish Kaushik, Principal St. Martin’s Diocesan School, Delhi, for his kind invitation to attend the Silver Jubilee Celebration to be held on 30 June 2024 at 11:00 a.m. He is delighted to accept the invitation and congratulates the school for achieving this glorious feat and wishes them all the best in all their new endeavours.

Question 2. You are Priya Kurian, a well-acclaimed writer. Write a reply in letter format showing your inability to be the Chief Guest in the Literary Fest 2024 being held at Blooms Reading Room, Begumpet, Telangana.
Answer:
14 Castle Rock Towers
Banjara Hills, Hyderabad
Telangana

14th April 2024

The Editor
Blooms Reading Room
Begumpet
Telangana

Subject: Inability to accept the invitation

Sir
I would like to express my gratitude to the Blooms Reading Room for inviting me to preside over the Literary Fest 2024 as the Chief Guest. I commend your efforts in promoting love for reading amongst youngsters. I regret to decline the invitation due to my prior engagement. I wish you all success in all your future endeavours.

Yours Sincerely
Priya Kurian

Question 3. You are Akshara/Ashwin. You have been invited to attend the wedding of your friend’s sister during summer break. Respond to the invitation, regretting your inability to attend it.
Answer:
205, Vasant Kunj
New Delhi-67

4th March, 2024

Dear Neha,
Thank you for your cordial invitation on the occasion of your sister’s wedding on May 6th 2024 at New Delhi. I, am sorry to state that I am unable to be with you on this happy occasion as we shall be leaving for Shimla for summer holidays on 1st May, 2024. Please excuse my absence. Do convey my regards and best wishes to the couple.

Yours lovingly
Akshara/Ashwin

Question 4. You are Akshara/Ashwin. You have been invited to attend the wedding of your friend’s sister during summer break. Respond to the invitation, confirming your presence.
Answer:
205, Vasant Kunj
New Delhi-67

4th March, 2024

Dear Neha,
Thank you for your cordial invitation on the occasion of your sister’s wedding on May 6th 2024 at New Delhi. I am extremely delighted to attend this auspicious occasion. I will be there well on time to have maximum fun.

Yours lovingly
Akshara/Ashwin

Replies to Invitations

Reply to an invitation is written to the host in response to the invitation. It also informs the host whether you are attending or not attending the occasion. A good reply is always pleasant.

Formal Replies

Formal replies involve a certain standard and form. They are usually very short and to the point. In a formal reply, first of all the invitation is acknowledged, for which thanks are written in third person. Acceptance is communicated or regret is shown if the person is unable to attend the occasion. In case of not attending, a specific reason is to be given.

Question. Draft a suitable reply to the given formal invitation: Mrs & Mr KL Shastri request the pleasure of your company on the auspicious occasion of the wedding of their son MOHIT With MANYA (D/o Mrs & Mr Deepak Mehta, Jammu) on Monday, 15th October, 20XX at 7 pm at Hotel Mountview, Sector 10 Chandigarh - 160010. RSVP Manoj Shastri 5135/3, Modern Housing Complex Manimajra, Chandigarh-160101 Phone 098210XXXXX.
Answer: Accepting the Invitation
Mr Rakesh Rana has much pleasure in accepting the kind invitation of Mrs & Mr KL Shastri to the marriage of their son Mohit on 15th October, 20XX at 7 PM.

Question. Draft a suitable reply to the given formal invitation: Mrs & Mr KL Shastri request the pleasure of your company on the auspicious occasion of the wedding of their son MOHIT With MANYA (D/o Mrs & Mr Deepak Mehta, Jammu) on Monday, 15th October, 20XX at 7 pm at Hotel Mountview, Sector 10 Chandigarh - 160010.
Answer: Declining the Invitation
Mr Rakesh Rana sincerely thanks Mrs & Mr KL Shastri for their kind invitation to the wedding of their son Mohit on 15th October, 20XX at 7 PM, but regrets his inability to attend because of a prior engagement. He wishes Mohit a blissful conjugal life.

Question. Your friend, PV Sathish, has invited you to attend the wedding of his sister, Jaya. You find that you have an important paper of pre-board examination on the day of the wedding. Thus you cannot attend the event. Write in about 50 words a formal reply to the invitation expressing your regret. You are Puneet / Puneeta Vij, M-114, Fort Road, Chennai. Delhi 2017
Answer: M-114, Fort Road
Chennai - 600009
16th March, 20XX

Dear Satish
It was a great pleasure to receive your invitation to attend your sister's wedding. I would have loved to attend the wedding, but my pre-board exams are going on and I have the Chemistry paper on that day. Thus, I will not be able to attend the wedding.

Yours sincerely
Puneet Vij

Informal Replies

In informal replies, simple language is used and the invitation is acknowledged in first or second person. Acceptance is communicated or refusal is regretted with a specific reason.

Question. Draft a suitable reply to the given informal invitation: 5135/3, Modern Housing Complex, Manimajra, Chandigarh, 15th September, 20XX. My Dear Rakesh, You will be delighted to know that our son Mohit is getting married on 15th October, 20XX. Our would-be daughter-in-law, Manya, is a lecturer in a private college in the same city. Your bhabhi, Mohit and I are looking forward to your presence at the wedding, with family. Yours affectionately, Krishan Lal.
Answer: Accepting the Invitation
15, Doctors' Colony
Bhopal-462004
18th September, 20XX

Dear Kumar and Bhabhi

Thanks a lot for your invitation to Mohit’s wedding. I am really stumped! Has he grown so big? I still remember him as a little boy competing with other kids, pestering me for chocolates!
Anyway, it is really a happy occasion and I will definitely join the festivities. I am coming with Ranjana and the kids. See you soon.

Yours affectionately
Rakesh

Question. Draft a suitable reply to the given informal invitation from Krishan Lal regarding the wedding of his son Mohit on 15th October, 20XX.
Answer: Declining the Invitation
15, Doctors' Colony
Bhopal-462004
16th September, 20XX

Dear Kumar and Bhabhi

Thanks a lot for your invitation to Mohit's wedding.
It is a happy occasion and I would have loved to join in all the festivities, but Shaurya, our little son is not keeping well and needs our constant care and attention.
I really feel bad for missing the event. Please accept my best wishes.

Yours affectionately
Rakesh

Question. Your friend, PV Sathish, has invited you to attend the wedding of his sister, Jaya. You find that you have an important paper of pre-Board examination on the day of the wedding. Thus you cannot attend the event. Write in about 50 words a formal reply to the invitation expressing your regret. You are Puneet/ Puneeta Vij, M-114, Fort Road, Chennai. All India 2017
Answer: M-114, Fort Road
Chennai - 600009
16th March, 20XX

Dear Sathish
It was a great pleasure to receive the invitation to attend your sister Jaya's wedding. I would have loved to attend the wedding, but my pre-Board exams are going on and I have the Chemistry paper on that day. Thus, I will not be able to attend the wedding.

Yours sincerely
Puneet Vij

Question. Your friend, Manish Tripathi has invited you to attend his wedding anniversary. You cannot attend it as you have a family get-together on the same day. Write a polite letter, in not more than 50 words, expressing your inability to attend the function and wish him all the happiness on this joyous occasion. You are Mita/ Mahendra Juneja of 5, Vasundra Colony, Patna. Compartment 2014
Answer: Refusal (Informal)
5, Vasundra Colony
Patna - 800009
16th May, 20XX

Dear Manish
It was a great pleasure to receive the invitation to attend your wedding anniversary on 23rd May. I would have loved to attend it, but I have a family get-together on the same day in which many relatives are coming from outside Patna. Thus, I will not be able to attend the wedding. Please convey my best wishes to Anuja Bhabhi for the anniversary.

Yours sincerely
Mahendra Juneja

Question. You are Pankaj Gupta and have received an invitation card from Sh AK Sinha, Principal of St Xavier’s School, Dehradun to attend the school's annual function. Draft a formal reply of acceptance in 50 words.
Answer: Acceptance (Formal)
Mr Pankaj Gupta thanks Mr AK Sinha, Principal, St Xavier’s School, Dehradun for his kind invitation to the annual function to be held on 1st March, 20XX in the school ground. He is pleased to accept the invitation and will attend the same.

Question. You are Anshika Kapoor, 646, Defence Colony, New Delhi and have received an invitation from the Secretary, Bharat Vikas Parishad to attend a function on 15th July, 20XX. Draft a formal reply of refusal in not more than 50 words.
Answer: Refusal (Formal)
Anshika Kapoor thanks the Secretary, Bharat Vikas Parishad, for the kind invitation to the seminar to be held on 15th July, 20XX. She regrets that due to some prior engagement she will not be able to attend the function. She conveys her wishes for the success of the programme.

Question. You are a social activist. You want to voice your opinion and take part in the discussion. Make a reply to the invitation given in Example 2 of 'Informal Invitations’, confirming your presence for the meeting.
Answer: Acceptance (Informal)
102, Gali No 23, Dariba
Delhi-110006
5th June, 20XX

Dear Shri Malhotra,
I feel proud that the tobacco association is promoting a virtual tirade against the tobacco trade. Toxic substances and obnoxious gases that create pollution and toxicity should not continue any more. I shall feel delighted to attend the meeting.
Thank you for the invitation and best wishes.

Ajij Bansal

Question. Having received an invitation for the general body meeting given in Example 2, of 'Informal Invitations' you have to make a reply. Respond to the invitation, regretting your inability to attend the meeting.
Answer: 105, Mount Road
Chennai

June 5, 20XX

Dear Mr. Malhotra,
Thank you for your kind invitation to the General Body Meeting of the United Smokeless Tobacco Association on 13th June. While I greatly appreciate the initiative being taken to discuss the social and psychological impacts of tobacco habits, I regret to inform you that I will not be able to attend the meeting due to a previously scheduled professional commitment.

I wish the association all the success in this noble endeavor.

Yours sincerely
[Name]

Question. You have received the invitation given in Example 1 of ‘Informal Invitations' from the secretary, Mother's Pride Group. Make a prompt reply, confirming your presence for the baby show (along with the baby). You are Mrs Kapoor.
Answer: 24, Kavi Nagar
Ghaziabad

June 10, 20XX

Dear Secretary,
Thank you so much for the invitation to the 'Mother's Pride Baby Show' scheduled for Monday, 29th June. It is indeed a wonderful opportunity for the little ones. I am delighted to confirm that I will be attending the show along with my baby. We are looking forward to the event and the exciting activities planned.

Yours sincerely
Mrs. Kapoor

Question. You are Akshay/Aakriti. You have been invited to participate in a seminar on Fundamental Rights of Children organised by the Lion's Club of your district. Respond to the invitation by writing a letter to the secretary of the club.
Answer: 12, Civil Lines
Nagpur

August 20, 20XX

The Secretary
Lions Club, District 323
Nagpur

Subject: Acceptance of Invitation for Seminar on Fundamental Rights of Children

Sir,
I am extremely grateful for the invitation to participate in the seminar on 'Fundamental Rights of Children'. It is a topic close to my heart, and I would be honored to contribute to the discussion. I hereby confirm my participation in the event. Kindly provide any specific guidelines or the schedule for the day.

Yours sincerely
Akshay/Aakriti

Question. Your school is organising the Annual Day next month in one of the prestigious auditoriums of your city. Draft an invitation in not more than 50 words giving all essential details. Do not forget to include necessary instructions against bringing mobile phones and cameras.
Answer: The Principal, Staff and Students of
ST. ANNE'S SCHOOL, DELHI
cordially invite you to the
ANNUAL DAY CELEBRATION
at Siri Fort Auditorium
on 15th October, 20XX at 5:00 PM

Hon’ble Minister for Education has kindly consented to be the Chief Guest.

Note:
1. Please be seated by 4:30 PM.
2. Mobile phones and cameras are strictly prohibited inside the auditorium.

RSVP
Principal
Phone: 011-2XXXXXXX

Question. You are Sajjan Raj S/o Sh Dharam Raj of Greater Kailash, New Delhi. Your father wants you to draft a formal invitation to be sent on the occasion of your sister Amita's wedding. Prepare the invitation.
Answer: Mrs and Mr Dharam Raj
solicit your benign presence on the auspicious occasion of the marriage of their daughter

AMITA
(D/o Mrs & Mr Dharam Raj)
With
ROHAN
(S/o Mrs & Mr S. K. Sharma)

on Sunday, 12th December, 20XX
at Hotel Hyatt Regency, New Delhi

Programme:
Reception of Barat: 8:00 PM
Dinner: 9:00 PM

With Best Compliments from:
Sajjan Raj & All Relatives
RSVP: 9811XXXXXX

Question. You are Mohan/Molly. You have been invited by the Lions Club to act as one of the judges for a fancy dress competition for children. But due to a previous engagement, you cannot accept this invitation. Write a formal reply to the President of the club regretting your inability to accept the invitation.
Answer: Mohan/Molly sincerely thanks the President of the Lions Club for the kind invitation to act as a judge for the children's Fancy Dress Competition on 25th September, 20XX. However, he/she regrets his/her inability to accept the invitation due to a prior professional engagement. He/she conveys his/her best wishes for the success of the event.

Question. You are Aakash/Varsha. You have been invited to attend the wedding of your friend's sister during summer vacation. Respond to the invitation, regretting your inability to accept the invitation. Give a suitable reason.
Answer: 45, Model Town
Rohtak

May 15, 20XX

Dear [Friend's Name],
Thank you so much for the invitation to your sister's wedding. I would have loved to be a part of the celebrations and meet everyone. However, I regret that I will not be able to attend as I have already enrolled for a month-long intensive coaching camp starting next week. Please convey my heartiest congratulations and best wishes to the newly-wed couple.

Yours affectionately
Aakash/Varsha

Question. You are Arun/Aruna. You have been invited to attend the birthday party of your friend's sister during summer vacation. Respond to the invitation regretting your inability to attend it due to being away on vacation.
Answer: 112, Palam Vihar
Gurugram

June 2, 20XX

Dear [Friend's Name],
Thanks a lot for inviting me to your sister's birthday party on 10th June. It sounds like it's going to be a lot of fun. Regrettably, I won't be able to join you all as I am leaving for a family vacation to Himachal Pradesh tomorrow and will only be back after the 20th. Do convey my best wishes and a very happy birthday to her!

Yours affectionately
Arun/Aruna

Question. You have received an invitation to attend the prize giving ceremony on the occasion of the Regional Social Science Exhibition. Write a letter to the Secretary of 'The World View’ (the organiser of the exhibition) informing him about your inability to attend. Give suitable reasons.
Answer: 21, Sector 15
Chandigarh

November 5, 20XX

The Secretary
'The World View'
Chandigarh

Subject: Inability to Attend Prize Giving Ceremony

Sir,
I am highly honored to receive the invitation for the prize giving ceremony of the Regional Social Science Exhibition. However, I regret to inform you that I will be unable to attend the function due to some unavoidable personal reasons. I hold the work done by 'The World View' in high regard and wish the ceremony a grand success.

Yours faithfully
[Name]

Question. You are invited by the unit of Boogie Woogie, a talent search organisation, to make a selection of the local bhajan singing teams for participation in the zonal competition and performance at the national level. But you are not in a position to do so, because you have met with an accident. Write a letter to the convener regretting your inability to honour the request, explaining to him your position. You are Arun/Aruna Joglekar.
Answer: 14, Mall Road
Indore

January 10, 20XX

The Convener
Boogie Woogie Talent Search
Indore

Subject: Inability to Judge Bhajan Competition

Sir,
I am extremely thankful to the Boogie Woogie unit for considering me to judge the local bhajan singing teams. It would have been a great pleasure to be a part of this talent search. However, I deeply regret to inform you that I met with a minor road accident yesterday and have been advised complete bed rest for the next two weeks. In my present physical condition, I am unable to honor your request. I hope you will understand my situation and find a suitable replacement.

Yours sincerely
Arun/Aruna Joglekar