CBSE Class 12 English Business Letters Notes Set 03

This Class 12 English page on insurance correspondence begins with a brief explanation of insurance and the kinds of letters exchanged with insurance companies. It contains 12 sample letters in the business letter format on taking a policy, premium payment, survival benefit, surrender value, policy loan, insurance of goods and settlement of a death claim.

(e) Insurance Correspondence

Insurance is the equitable transfer of the risk of a loss from one entity to another in exchange of money. Letters are exchanged between people and insurance companies regarding insurance policies, terms and conditions, premium payment, maturity or surrender value, settlement of claims etc.

Some letters of Insurance Correspondence are as follow

Letter to LIC Manager to get insurance policy

131A Narayan Vihar
New Delhi
July 17, 20XX

The Branch Manager
Life Insurance Corporation of India
New Delhi

Subject: Requirement of Insurance Policies

Sir

I want to get insurance policies for me and my daughter aged four years. You are requested to depute one of your agents who can guide us about various policies in detail.

An early action in this regard is solicited.

Thanking you

Yours faithfully
RK Jain

Reply of LIC acknowledging and acting upon your request

Life Insurance Corporation of India
11, Moti Bagh, New Delhi
July 19, 20XX

131A Narayan Vihar
New Delhi

Subject: Acknowledging and Acting Upon your Request

Dear Mr Jain

We thankfully acknowledge the receipt of your letter dated July 17, 20XX. We are deputing Mr Praveen Arora, an authorised agent, along with our Development Officer, Mr RP Sharma as per your request. They will guide you about the policies that suit your needs.

If you face any problem, please feel free to contact the undersigned.

Thank you

Yours sincerely
Praveen Madan
(Branch Manager)

Letter to Manager for sending insurance policy by post to the client

11, Moti Bagh
New Delhi
July 21, 20XX

Mr RK Jain
131A Narayan Vihar
New Delhi

Sir

Please find enclosed herewith your new policy no 1AAA 39440101 (Annual).

Please go through all the terms and conditions and if you find any irregularity, please inform us immediately.

Thanking you

Yours faithfully
Branch Manager

Letter to LIC regarding survival benefit

4/B Ashok Vihar
New Delhi
July 23, 20XX

Subject: Payment of Survival Benefits Due on August 20, 20XX

Dear Sir

With reference to your policy no 1193/20XX, we request you to submit the following papers to enable us to release payment of the survival benefits due to you.
1. Form (enclosed) duly filled up
2. Original Policy Bond

In case, you have already submitted the same and received the payment, please ignore this letter.

Yours faithfully
Branch Manager

Letter from LIC Manager regarding transfer of policy from one branch to another

Ref Policy 012AC144569
September 23, 20XX

5, Hudson Lane
New Delhi

Subject: Transfer of Policy from Jaipur to Alwar

Dear Mr PK Mantri

We are in receipt of your letter addressed to our Jaipur branch and as desired by you, we are making arrangements for the transfer of your above mentioned policy, from our Jaipur branch to our Alwar branch.

Thank you

Yours faithfully
Branch Manager

Letter to LIC Manager for sending a cheque for Insurance Premium

3/17 Qutub Road, New Delhi
September 27, 20XX

The Branch Manager
LIC of India
3/147 Ansari Road
New Delhi

Subject: Payment of Premium for Policy no 012 AC 144569

Sir

Please find enclosed cheque no 112641 dated September 27, 20XX for Rs. 12500/- (Rupees twelve thousand five hundred only) towards payment of the yearly insurance premium due on September 30, 20XX on the above policy.

Please send the receipt at the mailing address registered with you.

Yours faithfully
Megha Singhal

Letter to Manager to acknowledge the receipt of the cheque for the premium paid

3/147 Ansari Road, New Delhi
October 2, 20XX

Mr M P Jain
3/17 Qutub Road, New Delhi

Subject: Acknowledging the Receipt of Cheque no 112641 Amounting to Rs. 12500

Sir

We thankfully acknowledge the receipt of your cheque no 112641 dated September 27, 20XX for Rs. 12500/- as the yearly premium for your policy no 4B29338/20XX/SFU.

This receipt is subject to the realisation of your cheque.

Yours faithfully
Rajeev Bansal

Letter to an insurance company seeking information about surrender value of the policy

9, Upper Ring Road
Sitapur (UP)
December 18, 20XX

The Branch Manager
Life Insurance Corporation of India Ltd
Sitapur (UP)

Subject: Surrender Valuation of Policy no 1345/789

Sir

I have an insurance policy with you for Rs. 100000/- due for maturity on 23rd March, 20XX.

I have been regularly paying my instalments towards it for the last 18 years. I want to surrender it as I am in urgent need of money.

Please apprise me about its surrender value as on 1st January.

An early reply is solicited.

Thank you

Yours faithfully
Vaibhav Sharma

Requesting for insurance of goods against all risks

M/S K K Agencies
47/188 Daryaganj
New Delhi
February 23, 20XX

The Manager
General Insurance Company
New Delhi

Subject: Requirement of Insurance of Goods Against all Risks

Sir

We want to get our godown insured comprehensively with the bank against all risks. Please depute your authorised agent for the purpose.

Thanking you

Yours faithfully
M/S KK Agencies
Partner

Letter to Manager to apply a loan against insurance policy

3/17 Qutub Road
New Delhi
December 9, 20XX

The Branch Manager
LIC of India
New Delhi

Subject: Loan Against Insurance Policy no 012 AC144569

Sir

I am in need of Rs. 18000/- (Rupees Eighteen thousand only) for the medical treatment of my mother.

I request you to grant me a loan of Rs. 18000/- against my policy.

An early action is solicited.

Thanking you

Yours faithfully
Namita Khanna

Reply to the above

3/147 Ansari Road
New Delhi
October 23, 20XX

3/17 Qutub Road
New Delhi

Dear Madam

With reference to your letter no 19/2AC/20XX dated October 19, 20XX you are advised to contact our Manager (Loans) on any day during working hours. Please bring the original policy bond with you when you visit our office.

Thanking you

Yours faithfully
Manager

Letter to an insurance company for settling claims on husband's death

9, Upper Ring Road
Sitapur (UP)
December 18, 20XX

The Branch Manager
Life Insurance Corporation of India Ltd
Sitapur (UP)

Subject: Request to Settle Claim for Policy no LC/2311/2004 in the Name of Mr Prakash Jhanwar (deceased)

Sir

It is to inform you that Mr Prakash Jhanwar, my husband, passed away due to cardiac arrest in General Hospital on 15th July, 20XX.

He was insured with your company for Rs. 200000 vide policy no LC/2311/2004. I am his sole legal nominee.

I am enclosing the certified copies of his death certificate for your perusal and verification. I shall produce the original documents when required.

I request you to settle the death claim at the earliest and if you need any other documents, I may please be informed immediately. I look forward to hearing from you soon.

Yours faithfully
Rita Jhanwar
W/O Late Prakash Jhanwar