CBSE Class 12 English Reference and Recommendation Letters Notes Set 01

This Class 12 English letter writing page explains what a reference or recommendation letter is and what it should contain. It gives eight sample letters in formal letter format: references about a company, a letter of thanks, employment and academic recommendations, a reference report and a request for a reference.

Reference/Recommendation Letters

A reference or recommendation letter is a written confirmation of a person's/organisation's character or worth. The individual writing the letter must be able to confirm and attest to the character, capability, mettle and reliability of the person/organisation.

This type of letter is usually requested by people who are applying for jobs or by organisations to testify the credibility of reference.

A reference letter states a person's performance and attitude towards work in general. One should also mention the skills, qualities, strengths and the overall impression of the person being referred.

It is important to ensure that the writer is acting within his/her authority. The letter of reference is usually written on a letterhead.

Sample Reference/Recommendation Letters

Letter of reference about a company

PENGUIN NEW AGE HARDWARE
T-44, Sec 22, Faridabad
Ref no 2256/19/20XX/RKJ
May 20, 20XX

Mr Ram Kumar Jadon
1478, Neelam Chowk
Moradabad

Subject: Letter of Recommendation for M/S Bhikha Bhai & Sons

Dear Mr Jadon

In response to your letter dated 14th May, 20XX regarding the financial position and credit worthiness of M/S Bhikha Bhai & Sons Chandigarh, we are to inform you in strict confidence and without any risk, responsibility and liability on our part as follows:

In our opinion the company enjoys sound financial position and good credit worthiness in the market.

We have been having cordial business relations with the company for the last six years. There has not been a single occasion when the party defaulted in payment.

The above information must be treated as strictly confidential and is given without any responsibility, risk or liability on our part.

Thanks

Yours sincerely
TK Haritwal
General Manager

Letter of thanks for a reference

C-16 Neelam Chowk
Faridabad (Haryana)
May 10, 20XX

The Chief Manager
Royal Express Bank, Gurgaon

Dear Mr Dang

I want to convey my heartiest thanks to you for your favourable reference and recommendation in support of my application for the post of Senior Executive at Classic Infotech Ltd, Faridabad.

I am indeed thankful to you and express my deep gratitude and appreciation for the helping hand you lend me in the needful times.

Yours sincerely
SK Jain

Positive recommendation letter

A to Z Publications
10/7 Ansari Road
Daryaganj, New Delhi
Ref no 23A/1129/20XX
April 10, 20XX

To Whom It May Concern

Mr Prem Singhal worked under my supervision as a composer cum Assistant Editor from October 18, 20XX, to August 17, 20XX. His responsibilities included compositional supervision, checking and writing briefs, and assisting the senior editor.

During the course of his employment, Mr Singhal proved himself as a very capable, hardworking and intelligent employee.

Mr Prem always completed all the jobs assigned to him on time. His compositional supervision has always been fine. We sometimes allowed him to write some briefs as well.

The accuracy and perfection in his work prompted us to assign more briefs to him as an assistant editor. His clear, concise and realistic writing makes him a good writer.

In my opinion, Mr Prem Singhal is a sincere, dedicated and hardworking employee. I strongly recommend Mr Prem Singhal for a good editorial position in a publishing company.

RK Jaiswal
Chief Editor

Reference letter from an employee's boss/supervisor

Privlap Technology Ltd
24/25C, Defence Colony
New Delhi

To Whom It May Concern

I have known Miss Smith for the last three years while she has worked as a Junior Assistant in the Company's Accounting Office. I have been consistently impressed by Miss Smith's attitude towards her work and her performance on the job.

Her interpersonal and communication skills have allowed her to develop productive working relationships with our clients and the colleagues. She has the listening and interviewing skills necessary to extract information from our clientele while doing financial assessments.

She also possesses excellent writing and peculiar analytical skills to diagnose problems and devise viable solutions. Her ability to remain unflustered and unperturbed during the busy and hectic schedule of work proves her ability to work well under pressure.

I recommend her for employment in a better and more responsible position and wish her a very bright future. Please let me know if you need any further information.

VK Gupta
Chief Manager (Accounts)

Academic recommendation letter

St Joseph's Convent
23, Bandra, Mumbai-210027
September 24, 20XX

To Whom It May Concern

I am very glad to write a recommendation letter for Miss Madhu Sawarkar, whom you are considering for admission in your college.

Miss Madhu is an intelligent, resourceful, and energetic student, who was in the good books of all of her teachers. She also earned great respect, admiration and popularity among her student peers.

While maintaining a high grade point average throughout her school career, she also became creatively and constructively involved in numerous extracurricular activities.

She had also worked as an editor of school monthly newspaper for three years.

I am confident that her outstanding skills as a writer, speaker and sincere worker will prove to be of great value to your college.

Please feel free to contact me if you need any further information.

BL Sapra
(Head of Department, English)

Reference giving an actual report

Penguin New Age Hardware
T-44, Sec 22, Faridabad
Ref no 22/20XX/M/SBBSC
May 20, 20XX

Mr Ram Kumar Jadon
1478, Neelam Chowk
Moradabad

Subject: Reference Report for M/S Bhikha Bhai & Sons

Dear Mr Jadon

In response to your letter dated 14th May, 20XX regarding the financial position and credit worthiness of M/S Bhikha Bhai & Sons Chandigarh, we are to inform you as follows:

The party is running through some financial stringencies for the last one year, otherwise the party is creditworthy and enjoys good integrity in the market.

We have been dealing with them for the last five years. The dealings have been very good, but for the last one year things have not been as smooth as they were in the past.

The above information must be treated as strictly confidential and is given without any responsibility, risk or liability on our part.

Thank you

Yours sincerely
TK Haritwal
General Manager

Letter requesting for a reference

SHANKAR & SHIV Corporates
127, Dale Street, Mumbai
June 9, 20XX

Senior Office Superintendent
Regency Auto Agency Ltd
19/20 Super Market
New Delhi-110001

Dear Mr Singhwi

Mr SG Ramani has applied for the post of Senior Manager (Graphics) in our company. Mr Ramani has given your name as a reference. We would be most obliged if you give your frank and unbiased opinion about his skills, abilities and experience. I am aware that he worked under your supervision for about 4 years from 20XX to 20XX.

The information given by you will be treated as strictly confidential. You are requested to send your opinion in a stamped envelope along with this letter.

Thank you

Yours faithfully
SK Bhatnagar
General Manager

Reference letter from a manager with whom you have worked

Smith and Klinn
Green Park, New Delhi
Ref no PK Jain/ref/21B24/20XX
May 19, 20XX

To Whom It May Concern

Mr Pankaj Dhoni has worked with me as a Sales Supervisor for three years. While working here, his responsibilities included marketing goods and monitoring the sales figures for the district.

He has always worked towards establishing cordial rapport with our retail outlets, wholesale dealers and other personnel involved in sales and marketing the products in the district.

His ability to get the work done has been outstanding. Mr Dhoni is highly respected by the people who work under his supervision. He is a well-organised person, thorough in his paper work and always punctual.

Mr Dhoni performed an excellent job here and I would highly recommend him for a position in your organisation. I wish him a bright future. Please let me know if I can provide you with any further information.

John Smith
General Manager (Sales)

Note: A letter of recommendation for an ex-employee is usually typed on the letter head of the company.