CBSE Class 12 English Job Application Letters Notes Set 01

These Class 12 English notes cover letters of application for employment and letters between students and their university. They include the points to remember while writing a job application, a specimen curriculum vitae, six job application letters (two with complete bio-data tables) and four sample letters to and from a university, all in the proper formal format.

Job Applications (Applications for Employment/Recruitment)

Writing a letter to apply for a job is one of the most important aspects of letter writing. The essential elements of a job application may brighten up the chances of being selected. The crucial art can be mastered by formulating the letter with certain standards.

An application for a job is a kind of cover letter usually attached with an enclosure of the writer's (candidate's) resume or curriculum vitae. The cover letter should be so well formulated that it stimulates the employer to consider you for the position.

Points to be Kept in Mind

While drafting a job application one should keep in mind the following points to increase the chances of selection.

1. The application must highlight your traits that match the profile.
2. It should be written in a polite and professional tone.
3. The presentation and punctuation should be revised properly.
4. Always mention the date and name of the published paper if your letter is in response to an advertisement.
5. Abstain from repeating the same sentence and keep your point forward firmly. Write modestly but frankly.
6. If a handwritten application has been asked for, never send a typed application.
7. Do not send an application by registered post unless otherwise asked.

Curriculum Vitae (CV) or Bio-data

Curriculum Vitae or CV is also known as bio-data or resume. A CV should contain full personal details (name, address, email, date of birth, marital status, contact no. etc.) along with information on educational qualification and past experience.

A specimen CV is given below.

Letter of application to apply for the post of Manager in Marketing as advertised in the Indian Express

S Raizada
21, MT Lane
Kolkata-700023
Phone: 033 24566091
E-mail: raizada@yahoo.co.in
June 25, 20XX

The General Manager (Production)
KVS Technologies
Pillai Marg
Kolkata-700023

Subject: Application for the Post of Manager (Marketing)

Sir

I am sending my resume, in response to your advertisement in the Indian Express, dated 20th June, for the post of Manager (Marketing).

Your current requirement for a Manager (Marketing) is an excellent match for my experience and abilities. Relevant to your needs, I offer
1. Proven abilities in marketing with practical experience of five years.
2. Masters degree in Marketing and specialisation in Advertising Campaigning.
3. All details are available in my resume. I am confident that you will find my qualifications, experience and achievements valuable for your esteemed organisation.

I am looking forward to your positive response.

Thanking you

Yours faithfully
S Raizada

Enclosure(s):
1. Resume
2. Photocopy of experience certificate

Letter of application to apply for the job of System Administrator in response to your advertisement

Maneesh Gupta
3/819, New Colony
Near Ganesh Temple
New Delhi-110022
Phone: 011 24596783
E-mail: maneesh@hotmail.com
May 17, 20XX

Mr RK Gehlot
Personnel Manager
Quick Informatics
Qutub Road
New Delhi-110022

Subject: Application for the Post of System Administrator

Dear Gehlot

In response to your advertisement in The Times of India dated 5th May, for the post of System Administrator, I am enclosing my resume for your kind perusal.

I am presently working for GE Technologies, as a Computer Engineer. In my present position, I have been performing all the jobs relating to computers maintenance and managing the peripherals of 80 computers satisfactorily for the last four years. My experience and qualifications perfectly match your requirements.

I am sure you will find my practical experience and proven abilities, valuable for your esteemed company.

I would welcome hearing from you.

Yours sincerely
Maneesh Gupta

Enclosure(s):
1. Resume
2. Photocopy of experience certificate

Letter of application to apply for the post of Program Coordinator

R Dayal
2/161 Vasundhara Block
Near SMS Hospital
Dehradun-302015
Phone: 0141-2760795
E-mail: dayal_178@yahoo.com
10 May, 20XX

Ms Sunita Mathur
Manager (HRD)
Prag Corporation
MI Road
Jaipur (Raj)

Subject: Application for the Post of Program Coordinator

Dear Ms Mathur

Please find enclosed my resume for the post of Program Coordinator advertised in the Indian Express dated 5th May.

I am a final year student of BE (Computer Science) at IET College, University of Dehradun. I will be completing my studies in November this year. My qualification and experience provide me an excellent grounding for this position.

My reasons for applying for this position are two fold. Firstly, my qualifications and past experience (details given in my resume) have given me the necessary knowledge, skills and expertise needed to undertake the position of a Program Coordinator. Secondly, I am fully familiar with the working and responsibilities of a Program Coordinator.

I am sure that you will find my experience and qualification a perfect match to the requirements of your esteemed organisation.

In anticipation of a positive response, thank you very much.

Yours sincerely
R Dayal

Enclosure(s):
1. Resume
2. Photocopy of experience certificate

Letter of application to apply for the position of Assistant Editor

VK Agarwal
151, Qutub Enclave
New Delhi
Pin Code: 110019
Phone: 011-27241842
Mobile: 98292467141
E-mail: v_aggarwal@hotmail.com
October 23, 20XX

Sh BL Sachdeva
Editorial Director
Sachdeva Printers & Publications
7/29 Daryaganj, Ansari Road
New Delhi-110012

Subject: Application for the Position of Assistant Editor

Dear Mr Sachdeva

In response to your advertisement in The Hindustan Times dated 15th October, for the position of an Assistant Editor, I would like to submit my resume for your kind consideration.

As you can see from my enclosed resume, I have written for three local publications as a freelance contributor (writing samples are enclosed) and I also have a two years part time editorial experience with 'The Awakening', a weekly college magazine with a circulation of six thousand monthly copies. I am also well familiar with the Desktop Publishing work that will help me a lot in carrying out my work as an Assistant Editor smoothly.

You may kindly see that my qualifications, experience and skills are in matching commensuration with the requirement of the job.

I am looking forward to positive response from your side.

Thanking you in advance.

Yours sincerely
VK Agarwal

Enclosure(s):
1. Resume
2. Photocopy of experience certificate
3. Writing samples

Letter of application for the post of Chief Chef in a 5-Star Hotel. Apply for the job with complete bio-data

14, Model Town
Delhi-110009
12th August, 20XX

The HR Manager
Hotel Meridian
10, Raisina Road
New Delhi-110001

Subject: Application for the Post of Chief Chef

Sir

In response to your advertisement in 'The Hindu' dated 10th August, 20XX, I wish to apply for the post of Chief Chef.

I am having 3 year Diploma in Hotel Management from the Pusa Institute, one of the best institutions of the country in this line. In addition, I have a total of 10 years' experience in various 5-Star Hotels. Currently I am working as Dy Chief Chef in another 5-Star hotel.

I am enclosing my bio-data, one testimonial and attested copies of my certificates.

Yours faithfully
Anand Singh Sidhu

Enclosed: Bio-data, testimonial, attested copies of certificates

Bio-data

Work Experience

Letter of application for the post of Assistant Manager in Alpha Tech (Private) Limited, Moradabad

2, Court Road
Moradabad-244001
12th August, 20XX

The Personnel Manager
Alpha Tech (Private) Limited
7, Mall Road
Moradabad-244004

Subject: Application for the Post of Assistant Manager

Respected Sir

In response to your advertisement in 'The Indian Express', I wish to be considered for the post of Assistant Manager. I feel my qualifications and experience are suitable for the post mentioned above.

I am enclosing my bio-data, a testimonial and attested copies of my certificates.

I look forward to receive a positive response from your company.

Yours faithfully
Niraj Bhardwaj

Enclosed: Bio-data, testimonial, attested copies of certificates

Bio-data

Educational Qualifications

Correspondence with Colleges/Universities

These letters of applications are written to communicate with current/previous college or university for various reasons. One may write these letters for certificate release, duplicate copy of documents, to enquire about something, apply for concessions, register for courses etc.

Letter to University for issuance of duplicate marksheet

118 Jai Colony
Jaipur, Rajasthan
July 7, 20XX

The Assistant Registrar (Examination)
University of Rajasthan
Gandhi Nagar
Jaipur

Subject: Application for Issuing Duplicate Marksheet

Sir

I passed the final examinations for the degree of Bachelors in Arts from the University of Rajasthan in the year 2001. My roll number was 477398 and my enrolment number was 17895/1998. Unfortunately, I have lost my original marksheet somewhere.

I request you to issue me a duplicate marksheet at the earliest.

Thanking you in anticipation.

Yours faithfully
PK Madan

Letter from the University, on issuance of duplicate marksheet to an alumni

University of Rajasthan
Jaipur (Rajasthan)
18th July, 20XX

Mr PK Madan
118, Jai Colony
Jaipur (Rajasthan)

Subject: Issuance of Duplicate Marksheet

Sir

This is with reference to your letter, dated July 07, 20XX. Please send a draft of Rs. 50 favouring The Registrar, University of Rajasthan, payable at Jaipur, to get the duplicate marksheet.

Thank you

Sd
Assistant Registrar (Examination)

Letter for the University for migration certificate

University of Rajasthan
Jaipur (Rajasthan)
Ref: 18947/Mig/MA (Prev)
June 8, 20XX

Mr RK Mahajan
B-178, Janta Colony
Jaipur (Rajasthan)

Subject: Documents Required with Reference to Your Application Dated 23 June, 20XX

Sir

With reference to your examination form to appear in MA (Previous) English examination this year, you are advised to complete the following requirements latest by 23rd June, failing which you will not be allowed to appear in the above mentioned examination.

Please submit an attested copy of the migration certificate issued by the previous university for perusal.

Thanking you

Sd
Assistant Registrar (Examination)

Letter to the University for submitting migration certificate

B-178 Janta Colony
Jaipur, Rajasthan
June 19, 20XX

The Assistant Registrar
University of Rajasthan, Jaipur
Ref: Letter no. 18947/Mig/MA (Prev)

Subject: Submission of Migration Certificate

Sir

With reference to your letter dated 08/06/20XX, please find enclosed a copy of Migration Certificate, issued by University of West Bengal.

Please acknowledge receipt.

Yours faithfully
RK Mahajan