CBSE Class 12 English Business Letters Notes Set 06

Class 12 English notes with 13 miscellaneous business letters written in the formal format. They include letters to an NGO, an event company, a coaching institute and a school, along with trade letters on catalogues, balance confirmation, maintenance contracts, hotel booking and refund of application money, and an expression of interest.

Miscellaneous Letters

Letter to a NGO for helping a senior citizen

49/B Lajpat Nagar II
New Delhi

The Senior Manager
Helpage India
Saket, New Delhi

Subject: Seeking Your Help to a Senior Citizen

Sir

I have read about your organisation helping many elderly citizens to fight for their rights and to form self-help groups.

Sir, I need your help for a 70 year old widow, who is our immediate neighbour. Her only son is settled in America. He has cheated her and left her penniless and homeless by giving false assurances. He has disappeared with all her money and not answering to her calls at all.

She is too traumatised to survive without any emotional, physical or monetary support.

I am well aware that your foundation is doing an excellent job in retrieving the self-respect of our senior citizens, you are continuously fighting for their rights and honour. I would like you to take care of this lonely elderly lady who has no one to take care of her or share her fears and feelings.

Yours truly
Deepa Bhatnagar

Letter to Event Management Company

25, Sarla Sadan
G-9, Sector-12
NOIDA-200001
25th May, 20XX

The Chief Manager
'New Lease' Company
Defence Colony
New Delhi

Subject: Request to Cover Various Events of Wedding

Dear Madam

One of my friends Surekha, gave your reference. She praised about your planning of events at her son's wedding which was held two months back. As I attended the wedding I had enjoyed the arrangements and the variety of foods served at different occasions.

My daughter's wedding is due on 11th October, 20XX. As you will need time to plan about, I would like you to come and meet me on any weekend. We can discuss the details of every event and my specific requirements on any occasion. After discussion you may also give the estimate of full package (cost).

I look forward to hear from you very soon.

Yours truly
Reena Singh

Letter to a news channel

131, Ankur Apartments
Andheri Malad Link Road
Malad West
Mumbai-64

The Production Head
Star Plus Channel
Star Indian Pvt Ltd
Mumbai-400059

Subject: Big Applaud for Your Serial

Sir

I wish to congratulate you for the wonderful presentation of the serial 'Aaj Ki Raat Hai Zindagi'. The serial hosted by Bollywood star Amitabh Bachchan truly showcased the journey of people who went against all odds to help society to improve and work as an inspiration for others to change their outlook.

Such types of serials are really praiseworthy. They are very inspirational and eye opener. I would expect such types of programme in future also.

It needs a lot of courage, determination and lots of ground research work to bring such programmes for the views on TV channel.

My congratulations to the whole team of actors, producers and others who have contributed in making this serial.

Yours sincerely
Vineeta Nayyar

Letter to director of a coaching centre for coaching for TOEFL competition

209 MG Road
Bengaluru
20th April, 20XX

The Director
Oxford School of English Language
Koramangala, Bengaluru
Karnataka

Subject: Enquiry About Coaching for TOEFL

Sir/Madam

I came across an advertisement in The Times of India about your institute offering coaching programme for TOEFL etc. I am interested in joining this course. I have passed my XII CBSE in Science stream from St John college this year with 75% marks. Unfortunately my English is not very strong because I always concentrated on Science and Maths only. Kindly let me know if you admit students with 63% marks in English and what your teaching methods are. What is the duration of this course and timings.

Please also let me know about the fee structure, is it to be paid in instalments or lump sum. I am told that one needs a very high TOEFL score to be able to gain admission in universities abroad. Do you ensure a basic minimum score through your course and training?

I would like to focus more on listening skills and vocabulary enrichment. There is one request I have got a part time job at MG Road which will make me free only at 4 pm. I would like to know if there is a batch which may start from 5 pm onwards.

Yours faithfully
Chester Bhagat

Letter to school management about recurring issues

22, Nirala Nagar
Lucknow
2nd April, 20XX

The Management
Shemrock School
Lucknow

Subject: Discussion About Some Recurring Issues

Sir

My son Akshay is a student of class V-A in your school of late there has been a stupendous increase in the school fee which was of course revised every year. This year the increase is too much. A 25% increase in one child's pay is unacceptable and unbearable. I have two school going kids. If your school keeps increasing the fee structure without providing a valid reason it will be difficult for parents to continue their child's education in your school.

I am a salaried person so undue increase in the fee-structure has really worried me. My son is a bright student. But he will be deprived of good education if you keep giving the fee-hike.

Please do not make your school a money making machine. If bright students are taken out due to unnecessary fee-hikes, your school will also suffer.

We try to cope up with other problem like buying books and stationery items from school only or getting the uniform stitched by the particular tailor, you have earmarked. But do not force me either to go education court/board or take out my child from your school.

Is there any particular reason for such a tremendous fee-hike? Please elaborate.

I hope you will certainly give an ear to the issues raised by me.

Thanking you

Yours truly
Shiv Shankar

Expert comments acknowledged by the publisher and forwarded to the author to enable him to interact with the expert for requisite action

Great Publishers
23, Ansari Road
New Delhi
December 10, 20XX

Senior Faculty
Professional Guiding Institute
New Delhi

Subject: Acknowledging the Expert Suggestions and Feedback

Dear Mr Sharma

We thankfully acknowledge the receipt of your comments in respect to our book titled "How to Write Correct English".

We are pleased that you have found the book very informative and useful for the students preparing for the competitive examinations. We have also noted the improvements suggested by you.

We are forwarding your letter to the author for his response. He will be writing to you in the matter.

We always welcome sagacious suggestions and constructive criticism and hope to receive your expert comments in future also.

Thanking you

Yours faithfully
Dinesh Kumar
(Assistant Editor)

Letter for sending a catalogue and price list to a new customer

Auto (P) CC Ltd
Vasant Vihar
New Delhi
December 24, 20XX

M/S RT Enterprises
Satya Niketan
New Delhi

Subject: Sending a Catalogue and Price List

Sir

With reference to your letter, dated December 21, 20XX, we are enclosing a catalogue and price list for the machinery and the accessories being manufactured by our company. The service will be charged as per the norms.

You are requested to visit us during office hours at any time. Our Sales Manager, Mr UR Swami, will be happy to discuss any aspect of our sales policy for dealership with you at your convenience.

We are sure that you will find our prices very reasonable and competitive. We believe in pocket friendly and quality manufacturing.

Thanks

Yours faithfully
Sales Executive

Letter of request for signing the Balance Confirmation Certificate

Educamp Pvt Ltd
NF Colony
New Delhi
November 25, 20XX

CVC Publisher (I) Ltd
Preet Vihar
New Delhi

Subject: Confirmation and Reconciliation of Accounts

Sir

In accordance with our records, your account shows a debit balance of Rs. 147894.00 as on 31st March, 20XX.

If this amount agrees with your records, please sign the Balance Confirmation Certificate enclosed with this letter and send the same by return of post.

If you find any difference, please get your account reconciled at the earliest.

Thanking you

Yours faithfully
Account Manager

Letter from a company for annual maintenance contract

P Q R Company
115/BMT Lane
Kolkata-700023
July 29, 20XX

High Tech Solutions
3, Pusa Road
Kolkata-700019

Subject: Annual Maintenance Contract for the Systems in our Computer Lab

Sir

We have a computer lab with 30 computers. We are looking for a firm having expertise in maintenance and servicing the computers on time and at reasonable cost.

If you are interested in the job, please send your quotation along with your terms and conditions.

Thanking you

Yours faithfully
RK Jain
Chief (Maintenance)

Letter to a Manager of a hotel to get a room reserved

Metals Ltd
B/18 Connaught Place
New Delhi 110001
January 12, 20XX

The Manager
Mariland Hotel
L/18 Connaught Circus
New Delhi

Subject: Reserving a Super Deluxe Room

Sir

You are requested to book a double room, Super Deluxe Room in the name of Mr BL Sinha for 5 days. Mr Sinha will check in around 8 am on 23rd January. Please forward the bills to our company for payment along with the letter of confirmation in this regard.

Thanking you

Yours faithfully
Prakash Dhawan
(Assistant General Manager)

Reply of the Hotel Manager for the above

Mariland Hotel
L/18 Connaught Place
New Delhi 110001
January 13, 20XX

Metals Ltd
B/18 Connaught Place
New Delhi

Subject: Confirmation of Reservation of Room from January 23 to January 27

Dear Mr Dhawan

We hereby confirm that a Super Deluxe Room has been reserved in the name of Mr BL Sinha from 23rd January to 27th January. We shall be pleased to welcome Mr Sinha as scheduled.

Thanking you

Yours sincerely
IK Gyani
(Manager)

Letter to refund application money

M/S Karvy Consultants
Civil Lines
New Delhi
August 20, 20XX

118 Mangla Vihar
New Delhi

Subject: Refund of Application Money in Public Issue of Lupix Food Ltd Against Application No 019568

Dear Sir

I had applied for 200 shares in public issue of Lupix Food Ltd and sent Rs. 9600 through draft no 9568/06 payable at Mumbai on 17/06/20XX, by registered post to you.

I have neither been allotted any shares nor have received back the application money even after two months of closure of public issue.

You are requested to look into the matter and refund my application money at the earliest.

Thanking you

Yours faithfully
Ram Prakash Vashishtha

Expression of Interest inviting Event Management Company for World Tourism Week-20XX

Tourism Department
Chandigarh Administration
Sector-9, Sacred Complex
Chandigarh
15th April, 20XX

Sealed Bids are invited from Event Management Companies for organisation of musical evening having minimum 2 years experience on the following day during World Tourism Week 20XX.

Musical Evening (live performance) by one of the eminent Bollywood singer i.e. Shaan, Sonu Nigam, Sunidhi Chauhan, Shreya Ghoshal, Kailash Kher, Arijit Singh to perform on 25th September, 20XX at Plaza Sector 17, Chandigarh from 6:30 pm onwards.

Please quote the rates and complete package of all the above said artists as mentioned in the terms and conditions.

The Event Management Company which will seek minimum contribution from tourism department and manages maximum sponsorship to bear the expenditure on musical night, shall be preferred.

Sealed bids along with a refundable security amounting to Rs. 50,000/- by way of Demand Draft payable at Chandigarh in favour of Director Tourism, Chandigarh Administration, should reach on before 27th August, 20XX at 12:00 noon in the office of undersigned. The bids will be opened on the same day in the office of undersigned. The undersigned has the right to accept or reject any Bid/Bids without assigning any reason. The terms and conditions may be log on our official website www.Chandigarhtourism.gov.in.

Yours faithfully
Nitin Bhalla
Director (Tourism)