CBSE Class 8 English Application Writing Notes Set 01

These Class 8 English notes explain how to write an application, with the parts of an application, the complete-block format and points to keep in mind. They also give nine sample applications: requests to the Principal or Headmaster for a transfer certificate, character certificate, fee concession and new water coolers, and leave applications from students, parents and employees.

Application Writing

Application writing is an art. You may require to send application to many places for many kinds of requirements. You may need to apply for leave, for character certificate, to make a complaint or for any other purpose.

To make the application effective, and as per norms, one must be aware of the art of writing an application. An application comprises the following parts, in the order as stated :

(i) The address of the sender
(ii) The date of application
(iii) The name and address of the prospective receiver
(iv) The salutation
(v) The opening paragraph
(vi) The body of the application
(vii) The concluding paragraph
(viii) The subscription
(ix) The signature

All parts of the application, except the printed letter head, are aligned with the left margin. A letter/application in this form (the complete-block style) saves more time because indentation is not required for any part. Generally, open punctuation is followed in this form.

The language of the application must be submissive, clear and respectful. It should not be difficult for the recipient to understand the purpose of the application.

Points to be Kept in Mind

Following points should be kept in mind while writing application

1. Applications should be brief and to the point. You should take care to avoid unnecessary trivialities and irrelevant information.
2. The reason for asking for any information should be clearly stated.
3. The date or dates when the leave is required should be given clearly.
4. It should be neither too aggressive nor too apologetic.
5. The subscription is ‘Yours faithfully’, ‘Yours obediently’, ‘Yours sincerely’.

Here we discussed about following categories

(a) Application to Principal/HOD
(b) Leave Applications
(c) Job Applications
(d) Correspondence with College/Universities
(e) Letter Responses to Matrimonial Advertisements

Different Purpose of Application Writing

Applications may be written for various purposes. An application for job (also known as Cover letters) is enclosed with resume. It is always useful to send a cover letter alongwith the resume as it highlights the key attributes of the candidate. Although, the format of applications is same but the mailing address and contact number of the sender may be included in the job for application for reference of the employer.

Format of Application Writing

Parts of an Application

1. Senders’ Address It includes the house number, street/area, state/town and country (if writing internationally) of the person writing the letter.
2. Date It appears directly below the address after leaving a line on which the letter is being written.
3. Receivers’ Address It includes the designation (if known), name of the organisation (if appropriate) followed by the street/area, state/town and country (if writing internationally) of the person to whom the letter is being sent.
4. Subject It is a brief regarding the purpose of writing the letter of application.
5. Salutation It is a customary greeting to the person to whom the letter is addressed.
6. Body of the Letter It includes the main text of the application. It puts forward the message that the writer wants to convey. It embodies introduction and purpose.
7. Complimentary Closure It is just like a greeting to the addressee.
8. Signature/Subscription It includes the name of the sender and the designation if appropriate.

(a) Application to Principal/HOD

Letter of application to Principal/HOD is written by students, teachers (staff) parents or alumni. These may be written for document release, register complaint, enquiry, confirmation, requests, intimation of leave/changes etc.

Letter of application for TC (Transfer Certificate) to be issued

16/18 B Kamla Nagar
Jaipur
August 15, 20XX

The Principal
Govt Sr Sec School
Malviya Nagar
Jaipur

Subject: Application for Issuing Transfer Certificate

Sir

My father is in a government job and has been transferred to Ajmer and we have to leave by the 20th of this month. So, I shall have to discontinue my studies at your school.

I shall be grateful if you could issue me a transfer certificate by tomorrow.

Thanking you in anticipation.

Yours obediently
Abhishek Sharma
Class X-A

Letter of application for issuance of the Character Certificate

71-B Phase 11
Rohini
New Delhi
July 4, 20XX

The Principal
Govt Sr Sec School
Bharatpur

Subject: Application for Issuing a Character Certificate

Sir

I was a student of class X-B of your school. I passed the Secondary School Examination 20XX and secured II rank in the school.

I was the captain of the Cricket Team and an NCC cadet who was awarded the ‘Best Cadet’ badge.

Presently, I want to join an ITI Course. Hence, I am in need of a Character Certificate. I request you to issue the same at the earliest.

Thanking you

Yours obediently
Atul Sharma
Class X-B

Letter of application for fee concession to the headmaster of your school

H No 102, Keshav Puram
New Delhi
July 19, 20XX

The Headmaster
Govt Sr Sec School
East of Kailash
New Delhi

Subject: Application for Fee Concession

Sir

I am a student of class X in your school. I passed class IX and secured first place in all the sections.

My father is a poor shopkeeper. He has a big family to support. My grandparents are also dependent on his income which is not sufficient to support the family. He is not in a position to pay my fees.

Taking my behaviour and academic performance into consideration, kindly grant me full fee concession. Otherwise, I will not be in a position to continue my studies further. Please consider my case sympathetically.

Thanking you

Yours obediently
Amit Yadav

Letter of application to the Principal complaining about the leakage in water coolers and requesting for new ones

62, Radha Puram
New Delhi
August 10, 20XX

The Principal
Govt Sr Secondary School
Indrapuram,
New Delhi

Subject: Request for Getting New Water Coolers Installed

Madam

With due respect, I would like to bring to your notice that six water coolers installed on the second floor of our school have rusted to leakage. This often leads to impure drinking water and wet floors. Kindly get these replaced with new water coolers for the students at the earliest.

Yours obediently
Amita Sharma
Class X-A

(b) Leave Applications

Leave applications are letters written by students and teachers to their Principals and employees to their employers asking for leave of absence due to some reasons when their schools and offices or factories are functioning. Most of these letters are written in a particular form.

Points to be Kept in Mind

While drafting a leave application, one should keep in mind the following points

1. Keep the application short and to the point.
2. It should be neither too aggressive nor too apologetic.
3. In case the reason need to be mentioned in leave application, state it clearly.
4. Always thank the addressed person at the end.
5. Make sure to submit the application in time so that it serves the purpose and no aesthetic loss is incurred.

Application for leave, your father is not well. Your mother requires you to remain at home. Write an application to your Principal for a week’s leave

24/B Rohini
New Delhi
September 14, 20XX

The Principal
Govt Sec School
Rajgarh

Subject: Application for Leave

Respected Madam

I want to state that my father is not well. He is suffering from viral fever. There is nobody, except my old aged mother, to look after him. She needs my help. Therefore, I will not be able to attend school for one week. Kindly grant me leave from September 15 to September 22, 20XX.

Thanking you in anticipation.

Yours obediently
Ashish Yadav
Class XI-C

Letter to your employer requesting to grant you leave

42G Shalimar Bagh
New Delhi
7 July, 20XX

HR Manager
Pricetek Ltd
Naraina, New Delhi

Subject: Application for Leave

Sir

This is to bring to your notice that I have been advised to take rest for a week due to my poor health condition. I request you to please grant me casual leave from July 8 to July 14, 20XX so that I can restore my health at the earliest. I am attaching my prescription and a medical certificate for your kind perusal for the same.

Thanking you

Yours sincerely
Rajiv Chaudhary

Letter to your college Principal applying for leave

36C Paschim Vihar
New Delhi
October 15, 20XX

The Principal
Shri Ram National College
University of Delhi

Subject: Application for Leave

Sir

This is to notify you that I, Shweta Khurana, student of Bachelor of Commerce (Prog) of your college will not be able to attend classes from November 2 to November 6, 20XX. Since I will be going to visit my parents in my home town, I request you to please grant me leave for the above mentioned dates.

Thanking you

Yours sincerely
Shweta Khurana
B.com (Prog)

Letter to the Head of the Department (Sales) to apply for two days leave

66-N Mahendru Enclave
New Delhi
December 13, 20XX

Head of Department (Sales)
INOX Solutions
Wazirpur, New Delhi

Subject: Application for Leave

Sir

I request you to grant me a two days leave for December 19 and December 20XX of the following week due to unavoidable personal work. I will resume my duty from December 21, 20XX.

Thanking you

Yours sincerely
Nakul Satija

Letter from parents to school Principal for his/her child’s leave

349, Arun Vihar
Sector 37
Noida
22nd April, 20XX

The Principal
Summer Field’s School
Sector-24
Noida

Subject: Grant of Leave to My Ward

Sir/Madam

My son Pulkit is a student of class II-A in your school. While playing his cycle in the evening, he fell down and got injured. The doctor has advised him three day’s rest. Kindly allow him to avail leave from 22nd April to 24th April, 20XX. Enclosed please find the doctor’s prescription and a certificate.

Thanking you

Yours sincerely
Poonam Purohit