RBSE Solutions Class 12 English Notice Writing

RBSE Class 12 English Notice Writing

Rajasthan Board RBSE Class 12 English Notice Writing

A notice is a brief piece of writing that is factual and formal. It is written for a group of people or the general public and usually displayed on a noticeboard. Notices share information about an event, ceremony, invitation, or warning.

नोटिस (सूचना) लेखन एक छोटा लेख है। यह तथ्यात्मक और औपचारिक होता है। यह व्यक्तियों के समूह या आम जनता को जानकारी देने के लिए लिखा जाता है। इसे सामान्यतः सूचना बोर्ड पर प्रदर्शित किया जाता है। नोटिस किसी घटना, समारोह, निमंत्रण, चेतावनी आदि के बारे में जानकारी देने के लिए लिखा जाता है।

Format Of A Notice

A typical notice follows a specific format to ensure clarity and convey essential information. It should be enclosed in a box for clear visibility.

• First, write the NAME OF THE ORGANISATION at the top, centered.
• Below that, write "NOTICE" in bold, also centered.
• On the left side, put the DATE.
• Then, add a clear HEADLINE/SUBJECT in the middle, telling what the notice is about.
• The main part is the CONTENT OF THE NOTICE, placed in the center.
• At the bottom left, include the SIGNATURE of the person issuing the notice.
• Below the signature, write their DESIGNATION, or their official title.

Rules For Writing A Notice:

Here are some important rules to remember when writing a notice to make it effective and clear.

• It should be written in the third person. This means using "it" or "they" instead of "I" or "we".
• The date should be written on the left or right side of the notice, just before the main heading.
• Always give a suitable heading that tells readers what the notice is about. This should be placed before the main text.
• Do not use extra polite words or greetings in a notice. Keep it direct and to the point.
• The person issuing the notice must sign it and write their official title or designation below their signature. This should be on the left side.
• Use language that is simple and formal. Avoid complex sentences.
• Always put the entire notice inside a box. Draw a line around it to make it stand out.

Some Important Points:

When writing a notice for specific situations, certain details must always be included. Observing these points ensures all necessary information is conveyed.

(A) While writing a notice about a meeting, we must observe the following points:

• (i) Date (दिनांक)
• (ii) Time (समय)
• (iii) Venue (स्थान)
• (iv) Who are to attend (कौन-कौन शामिल होगें)
• (v) Agenda (कार्यसूची)
• (vi) Chief guest/Chairperson (if any)
• (vii) Contact address, person, etc. (सम्पर्क का पता, व्यक्ति इत्यादि)।

(B) While writing a notice about an event, we must observe the following points:

• (i) Name and Nature (नाम व प्रकृति)
• (ii) Date / Time / Duration (दिनांक / समय / अवधि)
• (iii) Venue (स्थान)
• (iv) Charges / Entry fee (चार्ज / प्रवेश शुल्क)
• (v) Special Instruction, if any (विशेष निर्देश यदि कोई हो)
• (vi) Contact person, address, etc. (सम्पर्क व्यक्ति, पता इत्यादि)

Examples Of Notices:

Example 1. As the Games Secretary of the Students' Council, you are to select a school cricket team to take part in the district level tournament. Draft a notice in not more than 50 words for the school noticeboard inviting students for selection as players and informing them about the match.
Answer:

🎯 Exam Tip: When drafting a notice for a sports event, always include key details like the sport, event type, dates, venue, and how students can sign up or participate.

Example 3. You are the secretary of the English Debating Society of your school. Write a notice in not more than 50 words informing the students to participate in the debate.
Answer:

🎯 Exam Tip: For event notices like this, clearly state the event, date, venue, and how interested students can get involved, including any deadlines.

Example 4. Suppose you have lost your watch. Write a notice in not more than 50 words requesting the students to return it to you if anyone has found it.
Answer:

🎯 Exam Tip: When writing a "Lost" notice, always describe the item clearly (make, color, unique features) and mention where and when it was lost. A small incentive can also be added.

Example 6. Suppose you are the Principal of a school. Write a notice in not more than 50 words for the closure of the school on account of the festival 'Holi'.
Answer:

🎯 Exam Tip: For closure notices, clearly state the reason for closure, the exact dates it will be closed, and the date of reopening. Any instructions for students during the break should also be included.

Example 7. Your school is going to celebrate Gandhi Jayanti on 2nd October. As the secretary of Cultural Club, draft a notice in not more than 50 words informing students to give their names for speech, poem, etc. related to the event.
Answer:

🎯 Exam Tip: When inviting participation, clearly mention the event, the purpose (celebration), the types of activities involved, and the deadline for registration.

Example 8. You are Yashpal/Deepika studying in Govt. Sr. Sec. School, Ajmer. Your school is organising an educational tour to Mt. Abu. Draft a notice informing the students of class XII in about fifty (50) words. (Sample Paper 2018)
Answer:

🎯 Exam Tip: For tour notices, always include the destination, duration, dates, cost, what is included, who is supervising, and the last date for registration.

Example 9. You are the Secretary of the History Club of Vidya Mandir School. Draft a notice in not more than 50 words informing students of a proposed visit to some important historical sites in your state. (SS Exam. 2012)
Answer:

🎯 Exam Tip: When describing a historical tour, highlight the destination and its significance, the duration, and any costs. Mentioning the supervising teachers adds credibility.

Example 10. You are the Editor of your school magazine. Draft a notice for your school students and staff members inviting articles, sketches, etc for your school magazine. Sign as PQS of Govt S.S. School Sitapur. (S.S. Exam, 2015)
Answer:

🎯 Exam Tip: For calls for submissions, clearly state what can be submitted (articles, sketches), the purpose (school magazine), and the final deadline for entries.

Example 11. As a Principal of Sardar Patel Vidyalaya, Jalore, draft notice in not more than 50 words informing students of the change in school timings with effect from the 1st of October. State valid reasons for the change.
Answer:

🎯 Exam Tip: When announcing timing changes, always state the new timings, the effective date, and a brief, valid reason for the change.

Example 12. The students' council of your school has organized an excursion to Goa for the students of class XII during the autumn break. As a President of the Council, write a notice in not more than 50 words informing the students about this excursion. Sign yourself as Ravi/Raveena.
Answer:

🎯 Exam Tip: Ensure to mention the destination, dates, duration, cost, class eligibility, and requirements like parental consent and submission deadlines for school excursions.

Example 13. Your school has decided to arrange a medical check-up for the students. Draft a notice to inform the students about the same.
Answer:

🎯 Exam Tip: For health-related notices, clearly state the date, time, and purpose. It's also important to tell students what they need to do, like reporting on time.

Example 14. A lecture has been arranged on 'The Importance of Yoga'. Prepare a notice for it.
Answer:

🎯 Exam Tip: When announcing a lecture, include the topic, speaker's name, venue, date, and time. Also, mention if there's a Q&A session.

Example 15. (SS Exam, 2017) You are Nikunj/Avantika. As secretary of Ex-serviceman Housing society of your locality, you have organized a cultural programme in aid of the blind people of your town Virat Nagar. Write a notice in not more than 50 words for your locality's noticeboard, providing all information about the programme
Answer:

🎯 Exam Tip: For charity or aid events, mention the cause, the type of program, and invite the public to attend and support.

Example 16. You are Govind/Charu studying in Govt. Sr. Sec. School, Kota. Your school is organising a blood donation camp in your locality. Draft a notice in not more than 50 words informing the students of class XII. (S. S. Exam 2018)
Answer:

🎯 Exam Tip: For blood donation camps, specify the date, time, venue, and the organizing body. Encourage participation and mention the positive impact of donation.

Question 18. Write a notice on 'Staging a play on the life of Maharana Pratap'.
Answer:

🎯 Exam Tip: When announcing a play, state the title, performance date, and how students can get involved (e.g., auditions, sign-ups) with deadlines.

Question 19. Notice to inform about a meeting of the Student's Union.
Answer:

Sunrise Public School, Jaipur

NOTICE

Students' Union Meeting

July 5, 20-

All members of the school's Students' Union are informed that an important meeting will be held at 3:00 p.m. on July 12, 20- in the school auditorium. For any questions, please contact the undersigned between 2:00 p.m. and 2:30 p.m. on any working day. This meeting is crucial for planning upcoming student activities.

Virendra Nagpal
(Secretary)

In simple words: This notice is to tell all Student Union members about a special meeting on July 12th in the school hall to discuss important matters.

🎯 Exam Tip: Always include the purpose, date, time, and venue clearly in a meeting notice. Specify who should attend and who to contact for details.

Question 20. To inform students about the Annual Prize Distribution Function.
Answer:

Ideal Educational Academy, Jhalawar

NOTICE

Annual Prize Distribution Function

February 10, 20-

All students are informed that the school's Annual Prize Distribution Function will be held at 11 a.m. on February 20, 20- in the school auditorium. All awardees are requested to meet the principal before the function to get their prizes. This event celebrates academic and co-curricular achievements throughout the year.

In simple words: This notice announces the annual school prize distribution event on February 20th, asking all prize winners to meet the principal beforehand.

🎯 Exam Tip: For event notices, clearly mention the date, time, location, and purpose. Also, include any specific instructions for participants or attendees.

Question 21. Celebration of Cultural Week.
Answer:

St. Paul's School, Kota

NOTICE

Cultural Week Celebrations

November 15, 20-

The school will celebrate Cultural Week from November 22 to November 28, 20-. An hour-long cultural show will take place daily from 11 a.m. to 12 p.m. Students who wish to perform items like songs, dance, short plays, or folk-fancy dress should register their names with the undersigned by November 20th. This is a great chance to show your talent.

Vineeta Mehta
(Secretary-Cultural Club)

In simple words: The school is holding a Cultural Week from November 22-28, with daily shows. Students who want to perform should sign up by November 20th.

🎯 Exam Tip: When drafting a notice for cultural events, specify the duration of the event, the types of performances expected, and the deadline for registration.

Question 22. Inter-class debate competition.
Answer:

Amity School, Baran

NOTICE

Inter-School Debate Competition

Vandana Prakash
(Secretary-Debating Society)

In simple words: This notice announces an Inter-School Debate Competition organized by Amity School, Baran. More details about participation would typically be included.

🎯 Exam Tip: A complete debate competition notice would include the topic, date, time, venue, eligibility, and registration deadline to ensure clear communication.

Question 23. Education tour.
Answer:

China Public School, Mount Abu

NOTICE

Educational Tour

October 10, 20-

All Class XII students are informed that an educational tour has been set up for Bharatpur and Dholpur, scheduled for October 24, 20-. This two-day trip by school bus will visit factories, old historical places, and natural sights. Students who want to go should pay the Rs 1000/- fee and submit a permission note from their parents to the person in charge by October 15. Educational tours offer valuable real-world learning experiences.

Vikas Bhalla
(Tour Incharge)

In simple words: Class 12 students are invited for a two-day educational trip to Bharatpur and Dholpur on October 24th. Register by October 15th with Rs 1000 and parental consent.

🎯 Exam Tip: For tour notices, always mention the destination, duration, date, cost, and any required documents like parent consent forms.

Question 24. International Yoga Day Celebration on 21 June.
Answer:

June 15, 20-

All students are informed that International Yoga Day will be celebrated on June 21, starting at 9 a.m. in the school assembly hall. The event will include talks and presentations on the benefits of yoga, along with demonstrations by expert Yoga teachers. All students are invited to join and learn about a healthy lifestyle.

Mohit Suri
(Secretary, Yoga Club)

In simple words: This notice informs all students about the International Yoga Day celebration on June 21st, starting at 9 a.m. in the school hall, with talks and demonstrations.

🎯 Exam Tip: When writing a notice for a celebration, ensure you clearly state the event's name, date, time, venue, and a brief overview of the activities.

Question 25. Quiz Competition.
Answer:

Kendriya Vidyalaya No. 1, Jaipur

NOTICE

Quiz Competition

December 2, 20-

Students are informed that an Inter-house Quiz Competition will be held on December 10, 20- in the school auditorium at 2 p.m. Students who want to take part should meet their housemasters for selection and trials by December 5. Winning teams will receive attractive prizes and certificates. Participating in quizzes helps improve general knowledge and quick thinking.

Alok Kapoor
(Secretary-Quizzing Club)

In simple words: This notice announces an Inter-house Quiz Competition on December 10th at 2 p.m. Interested students must register with their housemasters by December 5th for selections.

🎯 Exam Tip: A good notice for a competition includes details like the event name, date, time, venue, registration process, and what winners will receive.

Question 27. Clean India/Swachh Bharat Awareness Camp in a nearby village.
Answer:

Excel Academy, Alwar

NOTICE

Friendly Cricket Match

January 5, 20-

All students are informed that a Friendly Cricket Match (T-20) against Lions Club will be held on January 10, 20- from 9 a.m. onwards in the school playground. All members of the school cricket team should contact the undersigned by January 7 for practice and selection trials. All students are invited to watch the match and cheer for the school team. Such matches promote sportsmanship and team spirit.

Mahesh Kumar
(Captain)

In simple words: This notice announces a friendly T-20 cricket match against Lions Club on January 10th. School team members must contact the captain by January 7th for trials, and everyone is invited to watch.

🎯 Exam Tip: When writing a sports event notice, clearly state the teams involved, type of match, date, time, venue, and any special instructions for players or spectators.

Exercise For Practice

Question 1. As the librarian of D. P. S. Fort Road Jodhpur, write a notice for the noticeboard of your school, instructing the students to submit all the articles issued from school before 10th February and to clear all dues.

Question 2. As Mithun, the secretary of Interact Club of Shivani Public School, draft a notice to be put on the school noticeboard asking the members of the club to assemble for a meeting

Question 3. A three-day film festival is being organized at Uday Singh Public School. As the cultural secretary of the school, write a notice giving all necessary details.

Question 4. As the tour-in-charge, Neha Meena of R. L. B. Girls' Senior Secondary School, Sawai Madhopur, write a notice for school noticeboard about a tour of U. P. - Allahabad, Varanasi, Ayodhya, Lucknow, Kanpur, Agra via Mathura. Mention programmes, timings and fee contribution per student.