RBSE Solutions Class 12 English Letter Writing Official Letters

Official Letters

ध्यान दें - Official Letters संक्षिप्त तथा विनम्र भाषा में लिखे जाते हैं। इन पत्रों के विषय में निम्नलिखित बातों पर ध्यान दें:

1. Official Letters में अनौपचारिक पत्र की ही भाँति ऊपर बाँयी ओर पत्र लिखने वाले का पता व उसके नीचे तारीख लिखते हैं।

2. इसके पश्चात् बायीं ओर ही प्राप्त करने वाले को पद तथा पता लिखा जाता है।

3. पत्र लिखने का उद्देश्य क्या है? इसलिए Subject भी इसी क्रम में आगे लिखते हैं।

4. इसके पश्चात् अभिवादन का शब्द Sir यो Madam लिखा जाता है।

5. फिर Official Letters की मुख्य बातें (Main body) लिखी जाती हैं।

6. अंत में, बायीं ओर ही प्रधानाचार्य, कक्षाध्यापक आदि को सम्बोधित प्रार्थना-पत्रों में Yours obediently से तथा अन्य अधिकारियों को सम्बोधित पत्रों में Yours faithfully से सम्बोधित किया जाता है।

7. इसके नीचे लिखने वाले के हस्ताक्षर किये जाते हैं व नाम लिखा जाता है। प्रारम्भिक अभिवादन और प्रार्थना-पत्र के प्रारंभिक वे अन्तिम भाग के प्रचलित तरीके निम्नांकित हैं -

Official Letters का आदर्श प्रारूप

(i) Making Enquiries

Question 1. You are Prem Mohan residing at 12, Naya Bazar, Ajmer. Write a letter to the Postmaster inquiring about a money order which you sent but it has not been received by your brother.
Answer:

12 Naya Bazar
Ajmer
15 November 20-
The Postmaster
The City Post Office
Ajmer
Subject: Missing money order
Sir

I sent a money order for Rs. 1000/- to my younger brother, Radha Mohan Sharma, at 127- Adarsh Nagar, Jaipur, on 15 October 20-. One month has passed, but my brother has not received the money yet. Money orders are a trusted way to send funds, so this delay is unusual. Therefore, I kindly ask you to look into this matter and do what is necessary as soon as possible.

Thanking you
Yours faithfully
Prem Mohan
In simple words: Prem Mohan wrote to the Postmaster about a missing money order of Rs. 1000 he sent to his brother. It has been a month, and his brother still has not received it, so he asked the Postmaster to investigate.

🎯 Exam Tip: When writing a complaint letter, always include specific details like the amount, date, sender, and receiver to help the authorities investigate quickly.

Question 2. Imagine that you are Raghunandan Pathak from Bikaner. Write a letter to the SubDivisional Officer, B.S.N.L., Bikaner, regarding frequent telephone-disorders in your locality.
Answer:

27, Kote Gate
Bikaner
18 March 20-
The Sub-Divisional Officer
B.S.N.L.
Bikaner
Subject: Frequent telephone disorder
Sir

I want to inform you that the telephones in our area are often not working. This causes a lot of trouble for the people living here, especially those who use broadband services. Many times, complaints are made, but the repairs are only temporary. Good communication is vital for everyone, especially for students and professionals. I hope you will take steps to fix these problems permanently.

Thanking you
Yours faithfully
Raghunandan Pathak
In simple words: Raghunandan Pathak wrote to B.S.N.L. about constant telephone problems in his area, saying that repairs are often temporary and asking for a permanent fix.

🎯 Exam Tip: Clearly state the problem, explain its impact on residents, and politely request specific action. This makes your complaint effective.

[Word-meanings: locality= बस्ती, मुहल्ला। residents= निवासी। are lying dead= खराब पड़े रहते हैं। inconvenience= असुविधा। grievances= शिकायतों। disorder = खराबी | redress= सुधारना।]

Question 3. Write a letter of complaint to the Additional District Magistrate (Civil Supplies) of your district about the scarcity of sugar and kerosene oil at the fair price shop.
Answer:

27 Krishna Nagar
Dausa
11 March 20-
The Additional District Magistrate (Civil Supplies)
Dausa
Subject: Scarcity of sugar and kerosene oil at the fair price shop
Sir

I would like to inform you about the shortage of sugar and kerosene oil at the fair price shop in our area. The shop is at [mention shop number/address if available] and is supposed to provide essential items. For the past two months, these items have not been available there. This causes a lot of trouble for poor families who depend on these shops. Fair price shops are crucial for ensuring basic necessities reach all citizens at affordable rates.

The residents of this area have complained to the dealer many times, but nothing has changed. Therefore, I humbly ask you to take quick and effective steps to solve our problems.

With thanks
Yours faithfully
Lal Gautam
In simple words: Lal Gautam complained to the Additional District Magistrate about the shortage of sugar and kerosene oil at the local fair price shop, which is causing problems for poor families. He asked for quick action.

🎯 Exam Tip: Mention the specific items in short supply and the period of scarcity. This helps the authority understand the gravity and duration of the problem.

[Word-meanings: scarcity= कमी | fair price shop= उचित मूल्य की दूकान। unsatisfactory= असन्तोषजनक। generally= साधारणतया। kerosene oil= मिट्टी का तेल। out of stock= माल न होना। lodged = दर्ज कराई। effective steps = प्रभावशाली कदम।]

Question 4. Write a letter to the Collector of your district complaining about the irregular supply of electricity in your town. (S.S. Exam 2016)
Answer:

The District Collector
Banswara
20 January 20-
Subject: Irregular Supply of Electricity
Sir

I want to bring to your attention the serious problems faced by the people of Banswara city, especially students, due to irregular electricity supply. For the last two months, the electricity has been coming and going unevenly. The electrical engineer says that too much load causes this irregular supply. Stable electricity is essential for daily life and learning. This irregular power supply disrupts students' studies, and housewives complain that their kitchen appliances do not work properly.

I humbly ask you to find a solution to this urgent problem in Banswara city.

Thanking you
Yours faithfully
Satish Gupta
In simple words: Satish Gupta wrote to the District Collector about the ongoing problem of irregular electricity in Banswara, which is bothering students and housewives, and requested a solution.

🎯 Exam Tip: When writing about community problems, explain how different groups (e.g., students, housewives) are affected to show the widespread impact.

[Word-meanings: plight= दुर्दशा। disrupts= बाधा डालती है।]

Question 5. To ban the use of loudspeakers.
Answer:

Kotdi Road
Kota
15 February 20-
The District Collector
Kota
Subject: To ban the use of loudspeakers
Sir

I am a student of the senior secondary class. I want to bring to your kind notice that it is our exam time. Students cannot focus on their studies because some people in my locality use loudspeakers from morning till late at night. We cannot study or sleep well because of the unbearable volume of sound. Quiet surroundings are crucial for effective studying and rest. I hope the district administration will completely ban the use of loudspeakers until our examination ends.

Please look into this matter and do the needful.

Thanks
Yours faithfully
Harish
In simple words: A student named Harish wrote to the District Collector asking for a ban on loudspeakers during exam time. The loud noise from morning till night makes it hard for students to study and sleep.

🎯 Exam Tip: When asking for a ban, clearly state the reason (e.g., exams, health) and the specific period for which the ban is needed.

[Word-meanings: concentrate = ध्यान केन्द्रित करना। loudspeaker= ध्वनि विस्तारिक थन्त्र। unbearable= असहनीय। administration= प्रशासन। impose a total ban= पूर्ण प्रतिबंध लगाना।]

Question 6. You are Deepti Shah / Deepak Shah of Station Road, Alwar. Write a letter to the Municipal Commissioner of Alwar complaining about the poor condition of roads in Alwar and asking for their improvement.
Answer:

12 Station Road
Alwar
7 November 20-
The Municipal Commissioner
Alwar
Subject: The poor condition of roads
Dear Sir

It is sad that even in today's time of modern transport, our area does not have well-built roads. The roads are full of pits, which are often not visible. This causes a big problem for school-going children and all commuters. Potholes not only damage vehicles but also pose a risk of accidents. Many places get waterlogged during the rainy season, making the situation even worse.

I most humbly request you to look into this matter and take necessary actions to repair and improve the roads.

Thanking you
Yours faithfully
Deepti Shah
In simple words: Deepti Shah wrote to the Municipal Commissioner about the very bad roads in Alwar, which are full of hidden potholes and cause problems, especially for children. She asked for immediate repairs.

🎯 Exam Tip: Describe the specific issues with the roads (e.g., pits, waterlogging) and the negative effects on people's safety and travel.

[Word-meanings: era = समय (युग)। waterlogged places = पानी भरे स्थान। debarred = वंचित। hub = केन्द्र । worsens = अधिक खराब करना। pits= गड्डे। breeding= प्रजनन। constructive= रचनात्मक।]

Question 7. Write a letter of complaint to the Station House Officer, Police Station, Bhilwara about the increasing incidents of chain snatching and eve-teasing and request him to take strict measures to curb the menace. You are Shruti of Swaroop Nagar, Bhilwara.
Answer:

120/B Swaroop Nagar
Bhilwara
15 October 20-
The Station House Officer
Police Station, Bhilwara
Subject: Frequent chain snatching and eve-teasing
Dear Sir

Our area has been gripped by a continuous rise in chain snatching and eve-teasing incidents. In the last two months, three incidents occurred where miscreants on bikes snatched a chain from an old woman, a working lady entering her office, and a college girl. Though complaints were filed each time, the snatchers are still free. Crime prevention and public safety are key responsibilities of law enforcement. On the other hand, eve-teasing incidents have suddenly increased, with groups of teasers often seen at road corners, bus stops, and near girls' colleges. This situation is very frightening for girls. Only strict action can stop this. I request you to pay attention to our problem and resolve it quickly.

Yours faithfully
Shruti
In simple words: Shruti wrote to the Station House Officer about the rising cases of chain snatching and eve-teasing in Bhilwara, making girls feel unsafe. She asked for strict action to stop these problems.

🎯 Exam Tip: Provide specific examples of incidents and mention how these problems affect the safety and well-being of the community, especially women and students.

[Word-meanings: snatchers = छीनने वाले। grip = पकड़ | miscreants = गैर सामाजिक तत्व। vulgar = भद्दे। scary= डरावना। curb = नियंत्रण रखना। eve-teasing= छेड़छाड़ करना। out of the bars= पकड़ से दूर। block= रोकना, बंद करना। resolve = हवा निकालना। menace = खतम।]

Question 8. Write a letter to the Chief Medical Officer, District Hospital Churu, about the dissatisfactory situation of the City Hospital.
Answer:

Churu
20 October 20-
Chief Medical Officer District Hospital Churu
Subject: The dissatisfactory situation of the City Hospital
Sir

The City Hospital has always been a great help to the citizens, playing an excellent role in public health services. However, recently, doctors are not available on time, patients leave feeling hopeless, emergencies are not attended to, and the X-ray machine is broken. Public hospitals should ensure timely and quality care for all. While rich people can go to private hospitals, what about the poor who cannot afford these services? The situation needs your personal attention and immediate action.

Yours faithfully
Shailabh/Surbhi
In simple words: Shailabh/Surbhi wrote to the Chief Medical Officer about the City Hospital's poor condition, including absent doctors, unattended emergencies, and a broken X-ray machine, affecting poor patients who cannot afford private care.

🎯 Exam Tip: Highlight specific issues with the hospital's services and emphasize the impact on different economic groups to underscore the urgency of the problem.

[Word-meanings: blessing= आशीर्वाद, वरदान। excellent= बहुत बहुत अच्छा। welfare = भलाई। hopelessly= निराशापूर्वक। unattended= बिना देखभाल के। lying dead = खराब पड़े रहते हैं। afford = खर्च वहन करना। seek= अनुरोध करना।]

Question 9. Your school building is in a very miserable condition. Heavy rains have caused severe damage to it. Write a letter to the Collector of your district to take necessary action to get it repaired as early as possible. (Sample Paper 2012)
Answer:

Govt Higher Secondary School
Sikar
30 August 20-
The Collector District - Sikar
Subject: Complaining against the miserable condition of the school building
Sir

Respectfully, I want to bring to your kind attention that our school building is in a very bad state. It is an old building and was already in poor condition. The plaster from the walls has come off, and it drips when it rains. The floors in the rooms have holes. The heavy rain this season has caused even more severe damage. A safe and well-maintained school building is crucial for a good learning environment. We urgently need repairs to ensure the safety and comfort of students and staff.

I hope you will look into the matter and take necessary action to get the school repaired as soon as possible.

Thanking you
Yours faithfully
(Monitor-12 A)
In simple words: A student from Govt Higher Secondary School wrote to the District Collector about their school building's terrible condition, which has been worsened by heavy rains, asking for urgent repairs.

🎯 Exam Tip: Detail the specific damages (e.g., plaster, leaks, holes) and explain how these affect the learning environment and safety of students.

[word-meanings: miserable= दयनीय। drips= टपकना। ditches= गड्ढे। severe= अत्यधिक। sanction= स्वीकृत करना। fund= राशि। grant= अनुदान।]

Question 10. Write a letter to the principal of your school complaining about the bad behaviour of the librarian of your school. (S. S. Exam 2012)
Answer:

Shivalik Hostel
Govt Senior Secondary School
Sikar
August 19, 20-
The Principal
Govt Senior Secondary School Sikar
Sir

I want to bring to your kind notice that our librarian, Mr. Radha Raman, behaves badly with students. Whenever we go to the library for help, he acts rudely. He neither listens to our problems nor answers our questions properly. If we ask him for anything, he starts shouting. A helpful librarian is key to a good library experience for students. He is also very lazy in keeping records and does not arrange books properly. I request you to look into this matter and do the needful.

Thanking you
Yours obediently
Vipin Goyal
(Monitor-XII B)
In simple words: Vipin Goyal complained to the Principal about the school librarian, Mr. Radha Raman, who is rude to students, shouts at them, and keeps the library untidy. He asked the Principal to take action.

🎯 Exam Tip: Focus on describing specific instances of bad behaviour rather than making general statements. This makes the complaint more concrete.

Question 11. Suppose you are Kanta, studying in Govt Senior Secondary School, Kota. Write an official letter to the Principal of your school complaining about the poor condition of your classroom.
Answer:

Station Road
Kota
15 February 20-
The Principal
Govt Senior Secondary School
Kota
Subject: Complaining about the poor condition of the classroom
Sir

I want to draw your kind attention to the poor condition of my classroom. The servant on duty does not clean it regularly. Most often, we have to sit on dusty chairs. Two windows of the classroom are broken. In the rainy season, rainwater enters through the windows and disturbs our studies. In winters, we shiver due to cold air. A clean and functional classroom environment is crucial for effective learning. The blackboard is very small and rough, and more than half of the benches are broken.

I request you to look into the matter and do the needful.

Thanking you
Yours obediently
Kanta
(Monitor XII A)
In simple words: Kanta wrote to the Principal about her classroom's poor condition, including broken windows, dirty chairs, a bad blackboard, and broken benches, which makes it hard to study. She asked for improvements.

🎯 Exam Tip: Detail specific issues within the classroom and explain how each problem affects student comfort and learning. This makes your request clearer.

[Word-meanings: poor condition = dusty = shiver = rough = खुरदरा ।]

Question 12. Imagine that you are Anmol Porwal, a student of class XII. Write a letter to the principal of your school bringing into his kind attention to the problem of dirty toilets.
Answer:

B.R. Road
Suratgarh
13 October 20-
The Principal
Govt Senior Secondary School
Suratgarh
Subject: Unhygienic and unsanitary condition of the toilets
Sir

I wish to bring your kind attention to the unhygienic and unsanitary condition of our school toilets. They are dirty and stink, looking as if they haven't been cleaned in many days. Due to the foul smell, many boys pee in the open, which is shameful. However, girls have to use these stinking toilets, which poses a health risk. The bad smell can be felt throughout the school campus. Clean and accessible toilets are a basic necessity in any school. The classes sitting next to the toilets suffer the most.

It is requested that you look into the matter personally and do the needful immediately.

Thanking you
Yours faithfully
Anmol Porwal
In simple words: Anmol Porwal wrote to the Principal about the extremely dirty and smelly school toilets that haven't been cleaned for days, causing discomfort and health issues, especially for girls. He asked for immediate action.

🎯 Exam Tip: Emphasize the health and dignity aspects related to unsanitary toilets, especially for female students, to highlight the urgency of the problem.

[Word-meanings: pee = to get rid of wastewater from your body, to urinate, प्रेशाब करना।]

Question 13. Write a letter to the Principal of your school informing him that due to the negligence of the contractor's man, the bell and the seat cover of your bicycle were stolen on a particular day late and you should be paid compensation for the loss.
Answer:

139, Nand Nagar
Nagaur
26 July 20-
The Principal
Govt Senior Secondary School
Nagaur
Sir

I wish to draw your kind attention to the carelessness of the contractor's man, Gopi. I regularly pay bicycle parking fees. The man in charge is not careful. Because of his negligence, the bell and seat cover of my bicycle were stolen on July 25. Securing parked property is the responsibility of the designated staff. I belong to a poor family, so I cannot bear this loss. I request you to kindly look into the matter and order the man to pay me compensation for the loss.

I shall be thankful to you.
Yours obediently
Trilok Chand
(Class XII A)
In simple words: Trilok Chand wrote to the Principal about his bicycle's bell and seat cover being stolen due to the parking attendant's carelessness. As he is from a poor family and cannot afford the loss, he requested compensation.

🎯 Exam Tip: Clearly state the item lost, the date of theft, and attribute the cause to negligence. Mention your financial situation to emphasize the need for compensation.

[Word-meanings: negligence = लापरवाही। compensation = क्षतिपूर्ति। concerned = सम्बन्धित। ]

Question 14. You are Mahesh residing at 12-Ashok Nagar Road, Old Railway Station, Udaipur. Write a letter to the Chairman, Municipal Corporation, complaining against the insanitary condition in your area. (Official letter)
Answer:

12 Ashok Nagar Road
Old Railway Station
Udaipur
20 February 20-
The Chairman
Municipal Corporation
Udaipur
Subject: Complaining against the insanitary condition in your area
Sir

I would like to bring to your kind notice that our street is very dirty. The sweepers do not clean the street regularly. The drainage system is quite faulty, causing dirty water to flow onto the roads. Heaps of garbage are everywhere, and many pits on the road are full of dirty water. This creates a breeding ground for mosquitoes, leading to many people suffering from diseases. Proper waste management and drainage are essential for public health. Kindly instruct the concerned officer to take necessary steps in this matter. We await your action.

Yours faithfully
Mahesh
In simple words: Mahesh wrote to the Chairman of the Municipal Corporation about the dirty and unhealthy conditions in his area, including uncleaned streets, faulty drainage, garbage heaps, and mosquito breeding, which are causing diseases. He requested action.

🎯 Exam Tip: List specific examples of insanitary conditions (e.g., dirty streets, faulty drains, garbage piles) and explain their direct consequences, like mosquito breeding and diseases.

[Word-meanings: insanitary = अस्वच्छ। drainage = नाली। defective = दोषपूर्ण। heaps = ढेर | pits = गड्ढे। breeding places = पैदा होने के स्थान। mosquitoes = मच्छर। instruct = निर्देश देना। concerned = सम्बन्धित।]

Question 15. You are Madhav Arya, a student of St. Paul's School, Jodhpur. The Rajasthan State Road Transport Corporation, which is running on your route at 8 has become irregular. It has put a large number of students and office goers in difficulty. Write a letter to Bus Depot Manager complaining about it and request him to send the bus regularly. (Official letter)
Answer:

St. Paul's School
Jodhpur
12 February 20-
The Depot Manager
Rajasthan State Road Transport Corporation
Jodhpur
Subject: Irregular service of the Rajasthan State Transport Bus
Sir

Many students of St. Paul's Public School, Jodhpur, are facing great inconvenience. The main reason is the poor bus service of the Rajasthan State Road Transport Corporation on Gulab Sagar road. Very few buses run on this route during morning hours. We usually take the 8:00 a.m. bus to school. However, that bus has also been running very irregularly lately. Reliable public transport is vital for students and daily commuters. Many students from our school, as well as some office-goers, are facing problems because of this poor situation. You are requested to kindly arrange for the 8:00 a.m. bus to run on time. A few more buses should also be added to this route.

I hope for your positive action.
Yours faithfully
Madhav Arya
In simple words: Madhav Arya wrote to the Bus Depot Manager complaining about the irregular 8:00 a.m. bus service on the Gulab Sagar road. This causes great difficulty for students and office-goers, so he requested timely and additional buses.

🎯 Exam Tip: When complaining about public transport, specify the route, time, and impact on daily commuters (students, office-goers) to show the urgency and widespread effect.

Question 16. Write a letter to the Municipal Commissioner of your city about choked drains and piles of garbage in your locality posing threat to public health.
Answer:

A-195
Radhey Colony
Ajmer 05 April 20-
The Municipal Commissioner Ajmer
Subject: Complaint against the unsanitary condition.
Sir

I would like to bring to your kind notice that in our locality, drains are choked, and piles of garbage can be seen in several places. For the last six months, drains have not been cleaned. The sweepers do not clean the streets regularly. Whenever they come, they dump the garbage here and there in the locality itself. This unsanitary condition poses a serious threat to public health, as it can lead to various diseases. Effective waste management and drainage maintenance are essential for a healthy environment. Kindly instruct the concerned people to take necessary action at the earliest.

We await your action
Thanking you
Yours faithfully,
Srinivas Kumar
In simple words: Srinivas Kumar complained to the Municipal Commissioner about choked drains and garbage piles in his area. He said the drains haven't been cleaned in six months, creating unsanitary conditions that threaten public health, and asked for immediate action.

🎯 Exam Tip: Highlight the long duration of the problem (e.g., "for the last six months") to emphasize the severity and neglect, and mention the direct health risks involved.

Question 17. Write a letter to the secretary, Ministry of Environment, Govt of India, New Delhi about the plight of caged birds and animals for human entertainment.
Answer:

The Secretary
Ministry of Environment
Govt. of India
New Delhi
10 June 20-
Subject: Plight of caged birds and animals for human entertainment
Sir

I would like to draw your attention to the sad condition of caged birds and animals used for human entertainment. In circuses, animals are often forced to perform unnatural and dangerous tricks for viewers. They are not given proper food or good living conditions. Animal welfare is a crucial aspect of environmental ethics. Similarly, visitors in zoos are often seen teasing birds and animals. Many times, these animals are in a very miserable state, feeling pain and crying out in agony. They deserve a life free from cruelty and neglect.

I most humbly request you to look into this matter and take necessary actions to improve their situation.

Thanking you
Yours faithfully
Mrinal
In simple words: Mrinal wrote to the Ministry of Environment about the poor condition of caged birds and animals used for human entertainment in circuses and zoos. He asked for action to stop their suffering and ensure better treatment.

🎯 Exam Tip: Emphasize the ethical concerns of using animals for entertainment, detailing their suffering and comparing it to their natural needs. Suggest humane alternatives.

(iii) Asking for and Giving Information

Question 18. Write a letter to the Municipal Corporation of your city asking about the cleaning of drainage in your area.
Answer:

18 Avas Vikas Colony
Jodhpur
December 16, 20-
Municipal Corporation
Jodhpur
Subject: About the cleaning of drainage
Respected Sir

I am a resident of Avas Vikas Colony, Jodhpur. I want to know how often the drainage in our area should be cleaned. The colony's main drainage system was cleaned more than a month ago. As a result, the drain is now choked in many places, and dirty water has spread onto the streets. Clean drainage is fundamental for public health and hygiene. A postal order worth Rs. 10/-, No. 342342, dated 14 December, 20- for RTI is enclosed with this letter.

Thanking You
Yours faithfully
Harish Sachdeva
In simple words: Harish Sachdeva wrote to the Municipal Corporation asking how often the drains in Avas Vikas Colony should be cleaned because they are choked with dirty water, enclosing an RTI postal order.

🎯 Exam Tip: When asking for information about services, clearly state your question and include any relevant proof of payment or application (like an RTI fee).

Question 19. Write a letter giving information that was asked by a citizen of your city about the cleaning of drainage in a particular area.
Answer:

18 Avas Vikas Colony
Jodhpur
[Current Date, e.g., 20 February 20-]
The Chairman
Municipal Corporation
Jodhpur
Subject: Reply to the letter regarding the cleaning of drainage systems.
Dear Sir

With reference to your letter asking for information about drainage cleaning, you are informed that the drainage in your area should be cleaned twice a week as per rule. This is done once early in the morning and again in the afternoon. Regular cleaning prevents blockages and ensures proper sanitation. I assure you that the drainage problem in your area will be resolved soon.

Yours faithfully
Kaushal
(Chairman)
In simple words: The Chairman of the Municipal Corporation replied to a citizen, informing them that drainage in their area should be cleaned twice daily, morning and afternoon, and assured them the problem would be solved soon.

🎯 Exam Tip: When providing information, be clear, concise, and confirm the specified frequency or schedule of the service. Also, include an assurance of resolution.

Question 20. Write a letter to the Secretary, Board of Secondary Education Rajasthan, Ajmer, asking for a duplicate copy of your mark-sheet. (Official letter)
Answer:

Pipali Chowk
Shyam Colony
Banswara
September 20, 20-
The Secretary
Board of Secondary Education Rajasthan
Ajmer
Subject: A duplicate copy of mark-sheet for the Secondary Exam 20-
Sir

I passed my Secondary Examination in 2017. I was a regular student of Govt Senior Sec. School, Nasirabad (Ajmer). My roll number was 0640440, and I achieved the first division in the examination. Unfortunately, I have lost the original mark-sheet of class X. Having a valid mark-sheet is crucial for academic and career progression. So, I need a duplicate copy of the same. I am sending you a Demand Draft (D.D.) for the required charges. Kindly, send the duplicate copy of my mark-sheet at the earliest to the address given above.

Thanking you
Yours faithfully
[Your Name, e.g., Shruti]
In simple words: A student wrote to the Secretary of the Board of Secondary Education, Ajmer, requesting a duplicate copy of their lost Class 10 mark-sheet. They included their details and the required fees, asking for the copy to be sent soon.

🎯 Exam Tip: When applying for a duplicate document, always include essential details like exam year, roll number, school name, and enclose the required fees or proof of payment.

Question 21. Write an application to the Secretary, Board of Secondary Education, Bhopal, Madhya Pradesh for making correction in the date of birth in your secondary certificate. State what documents you are sending with it. (SS Exam. 2014)
Answer:
27 Govind Nagar
Gwalior
15 Jan 20-
The Secretary
Board of Secondary Education
Bhopal
Subject: Correction in the date of birth in the secondary certificate
Sir,
With due respect, I wish to bring to your notice that I passed my Class X in 20-. My roll number was 0729455. My actual date of birth is January 15, 2002. However, due to a mistake in my secondary certificate, it shows February 15, 2009. This correction is important for all future academic and official records.
I humbly request you to correct this date of birth on my certificate as soon as possible. To prove my correct birth date, I have attached my Class VIII transfer certificate and an attested copy of the page from the scholar register that shows my name along with this application. Kindly look into this matter.
Thanking you
Yours faithfully
Radheshyam Gupta

Enclosures:
1. Secondary certificate – attested copy
2. Transfer certificate – attested copy
3. The page of scholar register-attested copy
In simple words: Write a letter to the education board to fix your date of birth on your Class 10 certificate. Explain the mistake and attach copies of other documents that prove your real birth date.

🎯 Exam Tip: When writing a formal letter for a correction, clearly state the error, provide the correct information, and list all supporting documents you are attaching as proof.

Question 22. Write a letter to the Chairman, Board of Secondary Education, Rajasthan, Ajmer to prescribe 'Yoga' a compulsory subject in the curriculum.
Answer:
Govt Senior Secondary School
Sikar
[Current Date, e.g., 20 Feb 20-]
The Chairman
Board of Secondary Education
Rajasthan, Ajmer
Subject: Request to make Yoga a compulsory subject
Sir,
With respect, I would like to bring to your kind attention that most people in India now understand the great value of Yoga. Many respected groups and countries globally are also recognizing its importance. Students also feel the need to learn Yoga properly. Learning Yoga from a young age can build strong bodies and calm minds.
It would help them take care of their own health and guide others. Yoga has become a global industry for jobs, as skilled Yoga instructors are needed everywhere. Therefore, I request you to make Yoga a required subject in our school studies so that we can gain accurate knowledge of it.
I hope you will consider this important matter.
Thank you, sir.
Yours faithfully
XYZ
In simple words: Write a letter asking the education board to make Yoga a mandatory subject in schools. Explain how Yoga helps with health and career and why it is important for students to learn it properly.

🎯 Exam Tip: When advocating for a new subject, emphasize its benefits for students' holistic development and future prospects, using strong but respectful language.