RBSE Solutions Class 10 English Writing Formal Letters

Formal Letters (औपचारिक पत्र): These letters are written in formal situations. We do not have personal relationships with the people we correspond with using these letters; we usually don't even know them. Because the context is formal, facts and information are given more importance in these letters.

Parts Of Formal Letters

1. Address (पता): In this section, the sender writes their address on the top left side of the letter. If you are told to write this type of letter during an exam, students should write only 'Examination Hall' and the city name instead of their own address. For example, 'Examination Hall', 'School', 'Delhi / Banaras / Mumbai', etc.

2. Date (दिनांक): The date is written below the address.

3. Addressee (पत्र प्राप्तकर्ता का संक्षिप्त पता): The address of the person receiving the letter should be written directly below the top. It is usually written in three lines. For example, 'Editor – Principal – Manager', 'Navbharat Times – Manav Rachna Vidyalaya – Aru Prakashan', 'I.T.O., New Delhi – Faridabad – Dariyaganj, Delhi'.

4. Salutation (संबोधन): The salutation is written directly below the addressee's address. In formal letters, common salutations include 'Sir/Madam', 'Respected Sir', 'Dear Sir', etc.

5. Body of the Letter (पत्र का कलेवर): The body of the letter is the most important part of formal letters. It can be divided into three sections:

• (a) Beginning (प्रारंभ): If the letter is being written for the first time, the opening sentences will be introductory. If it is a reply to a previous letter, you should start by referring to the number, date, and subject of the earlier letter.
• (b) Middle (मध्य): In the middle part, the writer will mention all the things they want to communicate in the letter.
• (c) End/Conclusion (अंत/समापन): This is the summary of the entire letter. So, whatever was written in the middle part of the letter should be briefly summarized here in one or two sentences. The concluding sentences can be like:
  • Order for immediate replacement of the electricity meter.
  • Arrange for the requested books to be sent immediately.
  • Send a prompt reply to the letter.
  • Inform us immediately about any action taken on our request.

6. Subscription (स्वनिर्देश): The 'Subscription' should be written below the main body of the letter. In business letters, a few specific subscriptions are used, such as 'Yours faithfully', 'Awaiting your reply', 'Yours truly', etc.

1. Letter Number (पत्र संख्या): The number of the letter being sent, its file number, etc., are written to provide a reference for the reply. The letter number should be written on the left side, after the sender's name and address.

2. Enclosures (संलग्नक): Many types of enclosures are attached with formal letters. These can be photocopies of certificates, receipts, bills, cheque-drafts, etc.

The description of any material being enclosed is given under the heading 'Enclosures', such as:

• Photocopies of certificates
• Photocopy of cheque number......
• Photocopy of the tax deposit receipt, etc.

Formal letters are generally of four types.

Kinds Of Formal Letters

1. Applications (प्रार्थना पत्र/आवेदन पत्र): These are usually written for specific requests.

• Letter to the Principal/Headmaster
• Application for a job

2. Complaint Letters (शिकायती पत्र): These letters are written to high-ranking officials regarding incidents happening in the surrounding environment.

• Letters to various government/semi-government organizations
• Letter to the Editor

3. Business Letters (व्यावसायिक पत्र): These are letters related to business dealings and transactions.

4. Official Letters (सरकारी पत्र): These letters are written to government offices or officials.

1. Applications: Points To Remember While Writing

• These letters are often written to a high authority, so politeness should be shown.
• Letters should be concise, keeping in mind the limited time and busy schedule of officials.
• All points should be included in the letter. Care should be taken not to miss any fact.
• The letter should be based on facts. Evidence should also be attached to support the facts.

2. Complaint Letters: Points To Remember

Complaint letters are used to report incidents in the local environment to higher authorities. For recommendation letters (प्रशंसा पत्र)...

• Brevity (संक्षिप्तता): The letter should be short and to the point.
• Courtesy (शिष्टता): The language used should always be polite.
• Perfection (पूर्णता): The letter should be complete and accurate in all details.
• Effectual (प्रभावोत्पादकता): The letter should be effective and achieve its purpose.

4. Official Letters (सरकारी पत्र): These types of letters are also called government letters. They are written by government offices to various departments, government organizations, state governments, and so on.

Format Of Formal Letters

1. Sender's Address (भेजने वाले का पता): This is your address.

2. Date (दिनांक): The current date.

3. Addressee's Address (प्राप्तकर्ता का पता): The address of the person you are writing to.

4. Subject (विषय-वस्तु): A brief line stating the main purpose of the letter.

5. Salutation (प्रशस्ति या संबोधन): The greeting, like Sir or Madam.

6. Contents or Body of the letter/message/contents (पत्र का मुख्य भाग/संदेश/विषय वस्तु): The main part of your letter where you explain everything.

7. Courteous Remark (स्वागत कथन): A polite closing remark before the main sign-off.

8. Conclusion (निष्कर्ष): The summary or final thought of your letter.

9. Subscription (प्रियोक्ति): The closing phrase, like 'Yours faithfully'.

10. Signature (हस्ताक्षर): Your name and signature.

Sample Of Formal Letters

Question 1. You are Charu, living at 21, Sarojini Nagar, Kota. Write a letter to the Editor of a newspaper expressing your views on rash driving on the crowded roads of your city.
Answer:

In simple words: The letter, written by Charu, highlights the serious issue of reckless driving on crowded city roads, leading to many accidents and loss of lives. It asks the newspaper editor to bring this problem to the attention of authorities so that strict actions, like increased police presence and heavy penalties for drivers, can be taken.

🎯 Exam Tip: When writing a letter to the editor, clearly state the problem, explain its impact, and suggest concrete solutions. Ensure your tone is formal and respectful.