CBSE Class 6 Computer Science Mail Merge in MS Word Worksheet Set 01

Answer: Mail Merge is a feature of MS Word that creates many personalised copies of one letter or document by combining a main document with a list of recipient details.

Teacher's Note:
1. It saves the effort of typing the same letter again and again.
2. Only the personal details differ between copies.

Answer: The common text is typed once. Names, addresses and other details are filled in automatically from a list, so each letter is personalised without retyping, which saves time and avoids mistakes.

Teacher's Note:
1. Think of invitations or notices sent to many people.
2. One master letter and one list produce all of them.

Answer: Open the Mailings tab, click Start Mail Merge and choose Step-by-Step Mail Merge Wizard. The wizard then opens in a task pane on the right with six steps.

Teacher's Note:
1. The wizard guides the user one step at a time.
2. The Mailings tab holds all mail merge commands.

Answer: Type the main document and select the recipient list (data source). Insert merge fields such as Address Block and Greeting Line, preview the letters, then click Finish and Merge to produce the merged document.

Teacher's Note:
1. The merged document has one letter per recipient.
2. It can be edited, printed or saved.

Answer: The main document holds the text that is the same in every letter. The data source holds the details that change, such as names and addresses, usually in a table or list.

Teacher's Note:
1. Both parts are needed for a merge.
2. Merge fields connect the two.

Answer: MS Word (word processor)

Teacher's Note:
1. Mail merge is done from within Word.
2. It needs a document and a list.

Answer: merged

Teacher's Note:
1. This is the final output of the process.
2. It contains the personalised letters.

Answer: Mailings

Teacher's Note:
1. Commands for letters, labels and envelopes are in this tab.
2. The Review tab is for proofing and comments.

Answer: main document

Teacher's Note:
1. The main document is the template for all letters.
2. Only merge fields change.

Answer: False. The data source holds the information that changes for each recipient.

Teacher's Note:
1. The unchanged text is in the main document.
2. The data source has varying details.

Answer: True

Teacher's Note:
1. The New Entry button adds a new row in the recipient list.
2. Each row is one recipient.

Answer: False. It is started from the Mailings tab.

Teacher's Note:
1. Review is for spell check and comments.
2. Mail merge commands are in Mailings.

Answer: True

Teacher's Note:
1. The task pane lists merge items such as Address Block and Greeting Line.
2. Click a link to insert it into the letter.

Answer: Address Block and Greeting Line (also fields such as Name or City).

Teacher's Note:
1. Merge fields are placeholders that get replaced by real data.
2. They are written inside double angle brackets.

Answer: It shows how each letter will look with real names and addresses, so mistakes in the data or layout can be corrected before printing.

Teacher's Note:
1. Previewing saves paper and time.
2. Errors can be fixed in the recipient list or the main document.

Answer: Labels, envelopes, certificates or e-mail messages.

Teacher's Note:
1. Any document that repeats the same text with different details can use mail merge.
2. Certificates for a class are a good example.

Answer: The invitation text is typed once as the main document. The parents' names and addresses are kept in a data source, and Word merges them to give 200 personalised letters in one go.

Teacher's Note:
1. This avoids typing 200 letters by hand.
2. It also lowers the chance of spelling errors.