CBSE Class 10 English Formal Letter Samples Notes Set 02

This set of Class 10 English formal letter samples covers a formal invitation to a chief guest, a polite letter declining an invitation, a request to a bank manager to transfer an account, an enquiry to a supplier asking for a catalogue and a request for fee concession. Five solved letters are followed by a practice exercise with seven formal letter prompts to attempt on your own.

Formal Invitation

5. You are the Principal of Vidya Mandir School. Write a letter to the District Magistrate of your locality requesting him to preside over the annual function of your school and distribute prizes to the meritorious students.

The Hon'ble District Magistrate,
Allahabad

20th February 2017

Sir,

You are requested to kindly preside over the annual function which will be held on the 11th March 2017 in the school premises. The Chief Guest on the occasion will be Shri Anand Mittal, the standing M.L.A. of our locality. Prizes will also be distributed by you on the said occasion to the meritorious students for their successful performance in the school.

We propose to start the function at 5:00 PM. Apart from the prize distribution function, the programme will include a few cultural items and musical concert.

We hope that your gracious presence will surely encourage the students. On receiving a note of confirmation from your end, your name will be printed on the Invitation Cards to be sent to the guardians of the students. An early consent is earnestly requested.

Yours faithfully,
Meghna Shukla,
Principal,
Vidya Mandir School

6. You are the Chairperson of Shikha Mitra NGO for children and you were invited to a formal dinner on occasion of 21st anniversary of Delhi Institute for Social Sciences. However, due to your prior commitment you are unable to attend the event. Write a letter to the Principal stating your reason to turn down the invitation.

The Principal,
Delhi Institute for Social Sciences

24th May 2017

Dear Mrs. Mehta,

I am honoured by the invitation to your institute's 21st anniversary dinner on June 12th, 2017. Please accept my heartiest congratulations on your institute's upcoming celebration. I must apologise for the slight delay in replying to your letter. I have just returned from Pune after a seminar. However, allow me to decline this invitation for I have a prior meeting schedule which requires my presence to present a seminar on awareness on child abuse and child labour on the occasion of world day against child labour. Hence, it is a highly crucial meeting that I cannot avoid.

Please accept my sincere apologies. If circumstances have been otherwise, it would be my honour to be present at your institute's prestigious event.

Thank you for your kind understanding.

Yours sincerely,
Shiksha Aggarwal,
Chairperson,
Shikha Mitra NGO

Letter to Manager for Account Transfer

7. Write a letter to your branch requesting them to transfer your savings account from Hari Nagar, Delhi branch to Gomti Nagar, Lucknow branch because of your transfer.

B-90, Gomti Nagar,
Lucknow, UP - 226012
4th January 2017

The Manager,
SBI, Hari Nagar,
Delhi - 110064

Subject: Regarding transfer of savings account.

Dear Sir,

I am having a savings account bearing number - 1410001201 with your branch at Hari Nagar, New Delhi. I have recently been relocated to Lucknow due to transfer of my job.

I would be obliged if you can please transfer my account with your bank to your bank's branch at Gomti Nagar, Lucknow, Uttar Pradesh. This would ease the maintaining of the account at my end. Appropriate charges may kindly be debited to my account in this regard for transfer of my account.

I am enclosing herewith a copy of the Address Proof of my current residence for your information and records.

Kindly do the needful.

Thanking you.

Yours faithfully,
Vaishali Pant

Enquiry Letter

8. You are the manager of Resonance Publishing House and you had a telephonic conversation with the manager of Ashoka Enterprise regarding some equipment needed by your firm. Write a letter to the manager of Ashoka Enterprise enquiring about the same and requesting a catalogue of that equipment.

Resonance Publishing House,
Laxmi Nagar, Delhi
12th April 2017

The Manager,
Ashoka Enterprises,
98, Model Town,
Ghaziabad

Subject: Request for the catalogue of equipment.

Dear Sir,

This is with reference to our telephonic conversation last week. We had discussed on various equipment which your company manufactures. Now we are writing to you to know if your company can send a catalogue with details of latest equipment. We want to see which ones will suit the requirement of our organisation. Could you provide us with more details about their range, quality, prices etc.

In case we find suitable products, we look forward to place an order with you. We would also like to know whether you can offer discount on the replacement of our out-dated equipment.

We shall discuss all the matters after you send your catalogue. We are eagerly waiting for an early response from you.

Yours sincerely,
Mohit Vishwas,
Manager

Formal Request Letter

9. Write a letter to the principal of your college requesting him for fee concession stating the reason of bad financial situation of your family.

The Principal,
Jaipur Engineering College

10th July 2016

Subject: Requesting for concession in college fee.

Respected Sir,

With due regards, I beg to say that I am a student of electrical engineering 3rd year with an outstanding academic record. I would like to inform you that my family's financial condition is not stable as my father is now retired from his job and he gets a monthly pension of mere 10,000 Rupees, which is not sufficient for us to meet the household expenses. Thus, I cannot afford to pay the college fee. Hence, I request you to waive my fee on humanitarian grounds to enable me to pursue my studies further. I shall remain highly obliged to you for this.

Kindly consider my case with a positive outlook and help me to study further, I shall not disappoint you.

Thanking You,

Yours obediently,
Kunal Rai,
3rd Year Electrical Engineering

Practice Exercise

1. You are the principal of Mira Public School and you are concerned about increasing usage of mobile phone by students in school premises. Write a letter to parents expressing your concern as this may pose a distraction which may affect students' academic performance.
2. Write a letter to the District Magistrate of your locality regarding increasing incidents of Cyber Crime.
3. Write a letter to your branch manager requesting him to transfer your endowment policy from Mysore branch to Pune branch because of your transfer.
4. You are the manager of a firm dealing in automobile parts. Earlier you've placed a bulk order for some automobile parts with a manufacturer and it was delivered to you recently. However you've found that a box had damaged parts in it and you wish to seek replacement or refund from the manufacturer. Write a letter to the manufacturer for the same.
5. Letter to insurance company for assessment of loss in your warehouse due to explosion in the neighbouring factory.
6. Write a letter to the manager of a bank complaining about the rude behaviour of an employee.
7. Write a letter to the editor of a newspaper expressing your concern regarding paid news issue and the responsibility of media.