Maharashtra Board Class 11 Secretarial Practice Chapter 12 Correspondence with Statutory Authorities Solutions

Class 11 Secretarial Practice Chapter 12 Exercise Solutions

1A. Select the correct answer from the options given below and rewrite the statements.

Question 1._______ is the main authority to regulate the administration of Companies Act, 2013 in India.
(a) MCA
(b) Company Secretary
(c) Board of Directors
Answer: (a) MCA
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 2.The headquarters of MCA is at _______
(a) Mumbai
(b) New Delhi
(c) Pune
Answer: (b) New Delhi
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 3.To administer the provisions of the Companies Act, 2013 is the objective of _______
(a) MCA
(b) ROC
(c) Directors
Answer: (a) MCA
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 4._______ is responsible for registering companies.
(a) ROC
(b) SEBI
(c) Auditors
Answer: (a) ROC
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 5.The Certificate of Incorporation is issued by _______
(a) ROC
(b) MCA
(c) NCLT
Answer: (a) ROC
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 6._______ can strike off or remove the name of a company from the Register of Companies.
(a) MCA
(b) ROC
(c) SEBI
Answer: (b) ROC
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 7.Central Government exercises administrative control over ROCs through the _______
(a) MCA
(b) SEBI
(c) Regional Directors
Answer: (c) Regional Directors
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 8._______ is the quasi-judicial body set up by the Central Government to grant certain approvals and decide disputes under the provisions of the Companies Act.
(a) MCA
(b) ROC
(c) NCLT
Answer: (c) NCLT
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 9._______ can hear appeals against the orders issued by NCLT.
(a) NCLAT
(b) SEBI
(c) MCA
Answer: (a) NCLAT
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 10.An appeal against the order of NCLAT can be filed in the _______
(a) MCA
(b) SEBI
(c) Supreme Court
Answer: (c) Supreme Court
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 11._______ was established as a statutory body to regulate the securities market in India.
(a) NCLT
(b) MCA
(c) SEBI
Answer: (c) SEBI
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 12._______ regulates the functioning of Stock Exchange in India.
(a) SEBI
(b) MCA
(c) ROC
Answer: (a) SEBI
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

1B. Match the pairs.

Question 1.

🎯 Exam Tip: Focus on key terms in each group. Matching often relies on identifying the primary responsibility associated with each authority or concept.

1C. Write a word or a term or a phrase that can substitute each of the following statements.

Question 1.The main authority is concerned with the administration of the Companies Act.
Answer: MCA
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 2.The organization is responsible for administering the Companies Act and regulating professional bodies like ICAI, ICSI, etc.
Answer: MCA
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 3.The authority which issues Certificate of Incorporation to company.
Answer: ROC
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 4.Every company has to apply for incorporation to this authority situated in the state where its head office is to be located.
Answer: ROC
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 5.The authority that handles corporate civil disputes in India.
Answer: NCLT
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 6.An appeal against the orders of NCLT is heard by this authority.
Answer: NCLAT
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 7.Regulator of the securities market in India.
Answer: SEBI
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 8.An institution that regulates the functioning of stock exchanges and intermediaries in the securities market.
Answer: SEBI
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

1D. State whether the following statements are True or False.

Question 1.MCA regulates the functioning of the corporate sector as well as administers the Companies Act.
Answer: True
In simple words: This statement assesses your understanding of the roles and responsibilities of corporate regulatory bodies. A clear grasp of their functions helps determine the accuracy of such statements.

🎯 Exam Tip: Carefully read each statement and relate it to the core functions of the mentioned authority. Even a small detail can change a true statement to false.

Question 2.MCA has no supervisory authority over professional bodies like ICSI, ICAI, etc.
Answer: False
In simple words: This statement assesses your understanding of the roles and responsibilities of corporate regulatory bodies. A clear grasp of their functions helps determine the accuracy of such statements.

🎯 Exam Tip: Carefully read each statement and relate it to the core functions of the mentioned authority. Even a small detail can change a true statement to false.

Question 3.ROC is concerned with the registration of companies.
Answer: True
In simple words: This statement assesses your understanding of the roles and responsibilities of corporate regulatory bodies. A clear grasp of their functions helps determine the accuracy of such statements.

🎯 Exam Tip: Carefully read each statement and relate it to the core functions of the mentioned authority. Even a small detail can change a true statement to false.

Question 4.On payment of fees, ROC allows the public to inspect certain documents filed with it.
Answer: True
In simple words: This statement assesses your understanding of the roles and responsibilities of corporate regulatory bodies. A clear grasp of their functions helps determine the accuracy of such statements.

🎯 Exam Tip: Carefully read each statement and relate it to the core functions of the mentioned authority. Even a small detail can change a true statement to false.

Question 5.NCLT has jurisdiction over proceedings on matters of disputes arising under the Companies Act.
Answer: True
In simple words: This statement assesses your understanding of the roles and responsibilities of corporate regulatory bodies. A clear grasp of their functions helps determine the accuracy of such statements.

🎯 Exam Tip: Carefully read each statement and relate it to the core functions of the mentioned authority. Even a small detail can change a true statement to false.

Question 6.NCLAT can hear appeals against the order of NCLT.
Answer: True
In simple words: This statement assesses your understanding of the roles and responsibilities of corporate regulatory bodies. A clear grasp of their functions helps determine the accuracy of such statements.

🎯 Exam Tip: Carefully read each statement and relate it to the core functions of the mentioned authority. Even a small detail can change a true statement to false.

Question 7.NCLAT may confirm, modify or reject the orders passed by the NCLT.
Answer: True
In simple words: This statement assesses your understanding of the roles and responsibilities of corporate regulatory bodies. A clear grasp of their functions helps determine the accuracy of such statements.

🎯 Exam Tip: Carefully read each statement and relate it to the core functions of the mentioned authority. Even a small detail can change a true statement to false.

Question 8.SEBI protects the interest of investors in the securities market.
Answer: True
In simple words: This statement assesses your understanding of the roles and responsibilities of corporate regulatory bodies. A clear grasp of their functions helps determine the accuracy of such statements.

🎯 Exam Tip: Carefully read each statement and relate it to the core functions of the mentioned authority. Even a small detail can change a true statement to false.

Question 9.ROC is the regulator of the securities market.
Answer: False
In simple words: This statement assesses your understanding of the roles and responsibilities of corporate regulatory bodies. A clear grasp of their functions helps determine the accuracy of such statements.

🎯 Exam Tip: Carefully read each statement and relate it to the core functions of the mentioned authority. Even a small detail can change a true statement to false.

1E. Complete the sentences.

Question 1.Administration of Companies Act and other laws related to corporate world is the responsibility of _______
Answer: MCA (Ministry of Corporate Affairs)
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 2.Registration of companies is done by _______
Answer: ROC (Registrar of Companies)
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 3.The authority which handles corporate civil disputes is called as _______
Answer: NCLT (National Company Law Tribunal)
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

Question 4.The authority which hears appeals against the orders of NCLT is called as _______
Answer: NCLAT (National Company Law Appellate Tribunal)
In simple words: This question tests your basic knowledge about the key regulatory authorities and their functions in India's corporate and securities market. Understanding these bodies is fundamental for secretarial practice.

🎯 Exam Tip: For such objective questions, precise recall of facts like full forms, headquarters, and primary functions is crucial for scoring full marks.

1F. Select the correct option from the bracket.

Question 1.

🎯 Exam Tip: Focus on key terms in each group. Matching often relies on identifying the primary responsibility associated with each authority or concept.

1G. Answer in one sentence.

Question 1.Name the authority which administers the Companies Act and Partnership Act.
Answer: MCA (Ministry of Corporate Affairs).
In simple words: This question tests your knowledge of the primary authority responsible for overseeing both Companies Act and Partnership Act in India.

🎯 Exam Tip: When asked for a name, provide the full name and its common abbreviation if relevant, ensuring accuracy.

Question 2.Name the authority attached to the High Court which helps in the winding up of companies.
Answer: The authority attached to the High Court which helps in the winding up of Companies is the Official Liquidator.
In simple words: This question identifies the specific officer linked to the High Court responsible for the formal process of closing down companies.

🎯 Exam Tip: Clearly state the exact designation or term for such single-sentence answers. Focus on precision.

1H. Correct the underlined word and rewrite the following sentences.

Question 1.ROC supervises and controls the operations of stock exchanges in India.
Answer: SEBI supervises and controls the operation of stock exchanges in India.
In simple words: This question requires you to identify and correct the incorrect regulatory body, distinguishing between the Registrar of Companies and the Securities and Exchange Board of India.

🎯 Exam Tip: Pay close attention to the underlined word. Your correction should accurately reflect the correct authority or term based on its defined function.

Question 2.An appeal can be made against the order issued by NCLT to NCLAT within 90 days.
Answer: An appeal can be made against the order issued by NCLT to NCLAT within 45 days.
In simple words: This question tests your knowledge of the specific timeframes for filing appeals against orders issued by the National Company Law Tribunal.

🎯 Exam Tip: Specific numerical details like days for appeal are critical. Ensure you recall precise figures related to legal procedures.

2. Explain the following terms/concepts.

Question 1.Ministry of Corporate Affairs (MCA)
Answer:

• The MCA is primarily concerned with the administration of the Companies Act, 2013.
• The MCA is responsible to prevent practices from having an adverse effect on competition, to promote and sustain competition in markets.
• MCA supervises certain professional bodies like the Institute of Chartered Accountants of India. (ICAI), Institute of Company Secretaries of India (ICSI), Institute of Cost Accountants of India.
• It works with the help of Regional Directors, ROC, and Official Liquidator.

🎯 Exam Tip: When explaining terms, provide a clear definition, mention its establishment (if applicable), and list its primary functions or objectives in bullet points for clarity and completeness.

Question 2.Registrar of Companies (ROC)
Answer: The Registrar of Companies (ROC) is an office under the Ministry of Corporate Affairs (MCA) which deals with the administration of Companies and Limited Liability Partnerships in India.

• At present 22 Registrar of Companies is operating in all major states.
• States like Tamilnadu and Maharashtra have more than one ROC.
• ROC is a full-time field officer who has wide powers and responsibilities in administering the Companies Act.
• ROC has to examine various documents filed with it by the companies in compliance with the Companies Act, 2013.
• The ROC has to take decisions on documents filed with it and reply within 30 days from the date of filing the documents.

🎯 Exam Tip: When explaining terms, provide a clear definition, mention its establishment (if applicable), and list its primary functions or objectives in bullet points for clarity and completeness.

Question 3.National Company Law Tribunal (NCLT)
Answer:

• The Central Government has constituted National Company Law Tribunal in June 2016.
• It is a quasi-judicial body, which grants approvals and handles Corporate Civil Disputes.
• The Tribunal operates through 15 'Benches' consisting of 2 members i.e. a judicial member and a technical member.
• The Tribunal has to dispose of every application or petition within 3 months of receiving it.
• An appeal against the order of NCLT can be made to National Company Law Appellate Tribunal (NCLAT).

🎯 Exam Tip: When explaining terms, provide a clear definition, mention its establishment (if applicable), and list its primary functions or objectives in bullet points for clarity and completeness.

Question 4.National Company Law Appellate Tribunal (NCLAT)
Answer: National Company Law Appellate Tribunal was constituted for hearing appeals against the orders of the National Company Law Tribunal.

• NCLAT is also the Appellate Tribunal for hearing appeals against the order passed by the Insolvency and Bankruptcy Board of India.
• It is headed by a chairperson and has a maximum of 11 members comprising of judicial and technical members.
• An appeal can be made against the order issued by NCLT to NCLAT within 45 days.
• An appeal can be made against the orders of NCLAT to Supreme Court within 60 days.

🎯 Exam Tip: When explaining terms, provide a clear definition, mention its establishment (if applicable), and list its primary functions or objectives in bullet points for clarity and completeness.

Question 5.Securities and Exchange Board of India (SEBI)
Answer:

• SEBI was established in 1992 as a statutory body to regulate the Securities Market in India.
• Its head office is in Mumbai.
• It supervises and controls the operations of Stock Exchanges, Companies issuing securities, and other intermediaries like Underwriters, Merchant Bankers, Brokers, etc.
• It protects and safeguards the interest of the investors in the security market.
• The main objective is to regulate the functioning of securities markets and stock exchanges.
• It develops a code of conduct for fair practices by intermediaries.

🎯 Exam Tip: When explaining terms, provide a clear definition, mention its establishment (if applicable), and list its primary functions or objectives in bullet points for clarity and completeness.

3. Answer in brief.

Question 1.State the powers of ROC.
Answer: The Registrar of Companies (ROC) is an office under the Ministry of Corporate Affairs (MCA) which deals with the administration of Companies and Limited Liability Partnerships in India. At present 22 Registrar of Companies is operating in all the major states. States like Tamilnadu and Maharashtra have more than one ROC. ROC is a full-time field officer who has wide powers and responsibility in administering the Companies Act.
Following are the powers of ROC:

• To extend the time of the Annual General Meeting other than the first AGM by a period not more than 3 months.
• To inspect or call for books of account, other books, and papers.
• To seek in writing any information or explanation with regard to any document furnished to ROC.
• Seek the Special Court to issue an order for seizure of books and papers of the company, if the ROC feels that such records may be destroyed, altered, or falsified.
• To strike off the name of a company from the Registrar of Companies.

🎯 Exam Tip: When listing powers, use clear bullet points. Remember to state the core responsibility (e.g., extend time, inspect records, strike off names) for each power.

Question 2.State the powers of NCLT.
Answer:Meaning of NCLT: The Central Government has constituted National Company Law Tribunal in June 2016. The NCLT is a quasi-judicial body, which grants approvals and handles Corporate Civil disputes.
Powers of NCLT:

• To hear and decide all proceedings related to compromise, arrangement, and reconstruction of a company.
• To hear and decide all winding up petitions on the ground of inability to pay its debts and on other grounds.
• To hear and decide petition for an extension of time for repayment of deposits.
• To hear and decide cases pertaining to oppression and mismanagement of a company.
• To call for holding AGM or EOGM of a company.
• To direct a company not to dispose of funds of a company and to freeze the assets of a company for being used against the interest of the company.
• To hear and decide grievances of rejection in transferring shares and securities.

🎯 Exam Tip: Start with a brief meaning of NCLT, then list its powers in distinct points. Focus on its role in dispute resolution and granting approvals under the Companies Act.

Question 3.What are the objectives of MCA?
Answer: The MCA is primarily concerned with the administration of the Companies Act, 2013. It frames the rules and regulations for regulating the functioning of the corporate sector in accordance with the law.
Objectives of MCA:

• To administer the provisions of the Companies Act, 2013, and other allied laws.
• To quickly identify non-compliance with the Companies Act.
• To encourage companies to improve Corporate Governance and adopt responsible business practices.
• To promote fair competition.
• To make available to the public, corporate data.
• To offer various services to the stakeholders.

🎯 Exam Tip: List the objectives concisely using action verbs (e.g., administer, identify, encourage, promote, make available) to clearly articulate each goal of the MCA.

4. Justify the following statements.

Question 1.The MCA was set up by Central Government to fulfill certain objectives.
Answer: The MCA is primarily concerned with the administration of the Companies Act, 2013. It frames the rules and regulations for regulating the functioning of the corporate sector in accordance with the law.
Objectives of MCA:

• To administer the provisions of the Companies Act, 2013, and other allied laws.
• To quickly identify non-compliance with the Companies Act.
• To encourage companies to improve Corporate Governance and adopt responsible business practices.
• To promote fair competition.
• To make available to the public, corporate data.
• To offer various services to the stakeholders.

🎯 Exam Tip: Start by reiterating the statement and then provide a structured explanation, using points or paragraphs, to justify its validity with relevant facts and functions.

Question 2.The Companies Act, 2013 has given certain Powers to ROC.
Answer: The Registrar of Companies (ROC) is an office under the Ministry of Corporate Affairs (MCA) which deals with the administration of Companies and Limited Liability Partnerships in India. At present 22 Registrar of Companies is operating in all the major states. States like Tamilnadu and Maharashtra have more than one ROC. ROC is a full-time field officer who has wide powers and responsibility in administering the Companies Act.
Following are the powers of ROC:

• To extend the time of the Annual General Meeting other than the first AGM by a period not more than 3 months.
• To inspect or call for books of account, other books, and papers.
• To seek in writing any information or explanation with regard to any document furnished to ROC.

🎯 Exam Tip: Start by reiterating the statement and then provide a structured explanation, using points or paragraphs, to justify its validity with relevant facts and functions.

Question 3. The Central Government has empowered NCLT with certain powers.
Answer:
Meaning of NCLT:
The Central Government has constituted National Company Law Tribunal in June 2016. The NCLT is a quasi-judicial body, which grants approvals and handles Corporate Civil disputes.
Powers of NCLT:
- To hear and decide all proceedings related to compromise, arrangement, and reconstruction of a company.
- To hear and decide all winding up petitions on the ground of inability to pay its debts and on other grounds.
- To hear and decide petition for an extension of time for repayment of deposits.
- To hear and decide cases pertaining to oppression and mismanagement of a company.
- To call for holding AGM or EOGM of a company.
- To direct a company not to dispose of funds of a company and to freeze the assets of a company for being used against the interest of the company.
- To hear and decide grievances of rejection in transferring shares and securities.
In simple words: The NCLT is a special legal body set up by the government to handle company-related disputes and approvals. It has broad powers, including resolving mergers, liquidations, debt repayments, and investor complaints, ensuring fair business practices.

🎯 Exam Tip: When describing the NCLT's powers, focus on its quasi-judicial nature and its role in resolving various corporate disputes and granting approvals under the Companies Act.

5. Attempt The Following.

Question 1. Write a letter to ROC seeking an extension of time to hold the AGM.
Answer:
STARTRACK LIMITED
Registered Office: Galaxy House
Rainbow Township, Mira Road, Mumbai - 400609
CIN: L13471 MH 2012 PLC 000222
Phone: 022-22135649, 91-9910190332
Website: www.startracklimited.com
Email: startrack@limited.com
Date: 30th July 2019.
Ref No: ROC/AGM - 99.
The Registrar of Companies
Churchgate,
Mumbai - 400019.
Sub: Extension of time for holding 6th Annual General Meeting.
Dear Sir,
As per the Companies Act, 2013, our Company must hold its 6th Annual General Meeting on or before 30th September 2019, for the financial year ending on 31st March 2019
We are extremely sorry to inform, that due to most of our directors are on travel abroad during that period, we will not be able to hold the Annual General Meeting before 30th September 2019.
We, therefore, request you to grant us an extension period of two months for holding the said AGM i.e. up to 30th November 2019.
We will be highly obliged if you grant us the permission to extend the said meeting.
Thanking you,
Yours faithfully,
for STAR TRACK LIMITED.
Sign
Company Secretary
Encl: Copy of Annual Report 2017-18.
In simple words: This letter requests the Registrar of Companies (ROC) for an extension to hold the company's Annual General Meeting (AGM) beyond the statutory deadline, citing that key directors are unavailable due to travel abroad. The company seeks two extra months to complete the AGM.

🎯 Exam Tip: When writing formal letters to statutory authorities like ROC, ensure to include all company details, a clear reference number, the date, a concise subject line, and a polite request with a valid reason for the extension.

Question 2. Write a letter to MCA with regard to 'Ticket Raising'.
Answer:
STARTRACK LIMITED
Registered Office: Galaxy House
Rainbow Township, Mira Road, Mumbai - 400609
CIN: L13471 MH 2012 PLC 000222
Phone: 022-22135649, 91-9910190332
Website: www.startracklimited.com
Email: startrack@limited.com
Date: 1st April 2019.
Ref No: MCA/ST - 19
The Manager
(Web-service Dept)
Vaibhav Apartment,
Vaibhav Nagar,
New Delhi - 110003
Sub: Difficulty in downloading e-form.
Dear Sir,
This is to inform you that company is intending to download e-form (Form SH-7) to intimate the ROC about the alteration made in the share capital of our company.
However, we are not able to download the form due to some technical error, and the message that pops up on pressing the 'ENTER' button is "The file is damaged and cannot be repaired".
In spite of our repeated effort, we are not able to download the form. So we earnestly request you to look into the matter at your earliest.
Also, let us know the next step to resolve the above matter.
Thanking you,
Yours faithfully,
for STAR TRACK LIMITED.
Sign
Company Secretary
Encl: Copy of message as appearing on the website.
In simple words: This letter to the Ministry of Corporate Affairs (MCA) reports a technical issue where the company is unable to download a crucial e-form (Form SH-7) required to update the Registrar of Companies (ROC) about changes in share capital. The company requests immediate assistance to resolve the download problem.

🎯 Exam Tip: When drafting a complaint letter about technical issues, clearly state the specific problem, the form or service affected, any error messages received, and the efforts made to resolve it, ensuring a polite request for assistance.

Question 3. Write a reply to a complaint by the Investor.
Answer:
STARTRACK LIMITED
Registered Office: Galaxy House
Rainbow Township, Mira Road, Mumbai - 400609
CIN: L13471 MH 2012 PLC 000222
Phone: 022-22124745, 91-9920380555
Website: www.startracklimited.com
Email: startrack@limited.com
Date: 2nd June 2019.
Ref No: IC/219.
Ms.Vaishali Rane,
Birla House,
Bhagwati Road,
Kandivli (W).
Mumbai - 400018.
Sub: Non-Receipt of Annual Report.
Dear Sir,
We are in receipt of your letter dated 20th May 2019 regarding the non-receipt of the Annual Report.
As per the Companies Act, 2019, we have sent by post to all the members, the notice of 8th AGM along with the Annual Report well in advance, as per the address provided by you in our Register of Members.
It is however unfortunate to know that you have not received the Notice and the Annual report. We are once again sending you the same to the address mentioned in your letter.
Yours faithfully,
for STAR TRACK LIMITED
Sign
Company Secretary
Encl: Annual Report 2018-19
CC to: SEBI
In simple words: This letter is a response to an investor's complaint about not receiving the Annual Report. The company acknowledges the complaint, confirms that the report was dispatched as per records, and promptly sends another copy to the investor's provided address.

🎯 Exam Tip: A good reply to an investor complaint should acknowledge the issue, explain the company's action taken (e.g., dispatch), apologize for the inconvenience, and immediately provide a solution, such as re-sending the document.

Question 4. Write a letter to NCLT seeking an extension of time to repay Public Deposits.
Answer:
STARTRACK LIMITED
Registered Office: Galaxy House
Rainbow Township, Mira Road, Mumbai - 400609
CIN: L13471 MH 2012 PLC 000222
Phone: 022-22135649, 91-9910190332
Website: www.startracklimited.com
Email: startrack@limited.com
Date: 30th July 2019.
Ref No: NCLT/99
The National Company Law Tribunal Board.
'C' wing, 25th Floor, Priyadarshini Bhavan,
M.G. Road,
New Delhi - 110004.
Sub: Extension of time to repay Public Deposit.
Sir,
The company had accepted Public Deposits worth 20 lacs on 1st April 2016 for a period of two years. The Deposits are to be repaid on or before 31st March 2018.
However, as the company is passing through financial problems, we are is unable to repay deposits on the above-mentioned date.
The board held a meeting on 29th December 2017 and passed a resolution for seeking an extension from NCLT for a period of three months, to repay deposits.
Therefore, we request you to grant us an extension for three months to repay it.
Copy of the petition is attached in two sets. We assure you that the company will pay the deposits on or before 30th June 2019.
Yours faithfully,
for STAR TRACK LIMITED
Sign
Company Secretary
Encl:
1. Certified copy of Board Resolution.
2. Petition for Extension of time.
3. Challan for fees paid.
In simple words: This letter is a formal request to the NCLT for a three-month extension to repay public deposits, citing the company's current financial difficulties. It details the original deposit terms, the inability to repay on time, and confirms the board's resolution for seeking this extension.

🎯 Exam Tip: When requesting an extension from a judicial body like NCLT, it's crucial to state the original deadlines, clearly explain the compelling reasons for the delay (e.g., financial problems), specify the requested extension period, and attach all relevant supporting documents like board resolutions.