Maharashtra Board Class 11 Information Technology Set 4 Accounting Package GNUKhata Solutions

SOP 1: Use of Accounting Package to Create a Company

Question 1. Create a company with the following particulars:
Company Name: B.B Enterprises
Case: Upper Case
Company Type: Profit Making
Answer: To create a company in GNUKhata with the given particulars, follow these steps:
1. Open the GNUKhata application in your web browser or desktop interface.
2. Click on the "Create Company" option on the main screen.
3. In the "Company Name" field, type "B.B ENTERPRISES" in capital letters.
4. From the "Company Type" dropdown menu, select "Profit Making".
5. Enter the appropriate financial year dates and click on the "Create" button to successfully set up the company profile.
In simple words: Open GNUKhata, click on Create Company, type B.B ENTERPRISES in capital letters, select Profit Making, and click create.

🎯 Exam Tip: Always ensure the company name is typed in capital letters (Upper Case) as specified in the question to avoid losing marks during practical evaluation.

Question 1. Create a profile with relevant data for any company. Create an Admin account for the company. (Financial Year: 01-04-2019 to 31-03-2020, Use GNUKhata for: Accounting Only)
Answer:
Step 1: Open GNUKhata Application. Click on ‘Company Setup Wizard’ or press (Shift + Control + C).
Step 2: While creating a company, enter the following details:
• Company Name: B.B Enterprises
• Case: Upper Case
• Company Type: Profit Making
• Financial Year: 01/04/2019 to 31/03/2020
• Use GNUKhata for: Accounting Only
Fill in all the required details and click on the 'Proceed' button on the bottom right corner.
Step 3: Enter appropriate company information in the fields provided in the Company Profile window, then click on the 'Proceed' button on the bottom right corner.
Step 4: Create Admin. This mandatory step requires setting up a proper username and password. Fill in these fields and click on the 'Create & Login' button to create the company. Your company is now ready.
Step 5: After logging in, the Admin Dashboard will appear.
In simple words: To set up a company in GNUKhata, open the setup wizard, enter your company details like name and financial year, fill in the profile info, and create an admin username and password to access your dashboard.

🎯 Exam Tip: Remember the shortcut key (Shift + Control + C) for opening the Company Setup Wizard, as this is frequently asked in practical exams.

Question 2. Create ledger accounts using the accounting Package. Create ledger accounts for the following and allocate proper groups:
(i) Import duty
(ii) Insurance
(iii) Machinery
(iv) Audit Fee
(v) Purchase
Answer:
To create ledger accounts in GNUKhata, navigate to the 'Create Ledger' option and allocate the correct groups as follows:
(i) Import duty — Allocated to Direct Expenses group.
(ii) Insurance — Allocated to Indirect Expenses group.
(iii) Machinery — Allocated to Fixed Assets group.
(iv) Audit Fee — Allocated to Indirect Expenses group.
(v) Purchase — Allocated to Purchase Account group.
In simple words: Creating ledgers means setting up accounts for different business items and putting them into correct categories, like putting machinery under assets and insurance under expenses.

🎯 Exam Tip: Double-check the group allocation for each ledger account, as choosing the wrong group (like putting machinery under expenses instead of fixed assets) will affect your final balance sheet.

Question. Create ledger accounts for the following:
6. Sales
7. Telephone charges
8. Interest Received
9. Salary
10. Professional fees
Answer:
Step 1: You Can select an already created company using the ‘Select Existing Company’ Option on Opening Screen.
Step 2: Log in with User Name and Password
Step 3: To create an account (ledger account) click on the Hamburger Menu available at the left top corner of the dashboard.
Click on the Master Account → It allows you to create an account.
The following table shows the group name, sub-group name, and account name which are to be created.

In simple words: To create ledger accounts, log into your accounting software, go to the Master Account menu, and enter each item with its correct group name as shown in the table.

🎯 Exam Tip: Make sure to correctly classify each ledger account under its appropriate Group Name (like Direct Expenses or Indirect Income) to ensure accurate financial reporting and score full marks.