Latest Announcement for SA1 by CBSE

“Conduct of Class IX and X Examination under Summative Assessment-II held in March, 2014”.

1. The School Based Assessment has been operational in all CBSE affiliated schools for classes IX and X. As per the scheme, four Formative Assessments and two Summative Assessments are conducted in an academic year. The First Summative Assessment (SA–I) for this academic session for classes IX and X will be conducted in the second fortnight of September 2014.

2. The following may please be noted for Summative Assessment I for class IX and X:

a) The Syllabus and the design of the Examination Question Paper for different subjects of classes IX and X Summative Assessment will be the same as communicated earlier through different circulars circulated by the Board.

b) As in practice, the Summative Assessment–I will be in the form of a pen-paper test conducted by the schools themselves.

c) In order to ensure standards, the Board will support schools to generate online question papers in the following major subjects:

English Communicative (Code No. 101)

English Language & Literature (Code No. 184)

Hindi Course A (Code No. 002)

Hindi Course B (Code No. 085)

Mathematics (Code No. 041)

Science (Code No. 086)

Social Science (Code No. 087)

Communicative Sanskrit (Code No. 122)

d) Evaluation of answer scripts will be done by the school teachers themselves on the basis of the Marking Scheme generated online as per the schedule given. The schools may use the Sahodaya School Cluster for spot evaluation so that teachers from other schools are also involved.

e) There will be random verification of the assessment procedures carried out by schools through the Board officials/nominees appointed by the Board.

With respect to other subjects/languages, the schools will administer their own question paper.

3. Each school will be provided with two sets of unique question papers generated through online software.

4. The school may either:

a. pick up one question paper for each subject downloaded by the school from ITMS.

b. mix and match the two question papers downloaded by the school from ITMS.

c. Prepare their own question papers as per design available on CBSE’s website (http://www.cbseacademic.in). However, in case the school prepares its own question papers, the question papers and marking scheme so prepared should be emailed to the Board (email id: summative@cbseacademic.in with cc to rotech@cbseacademic.in) for verification within a week of conduct of the respective paper.

5. To distribute the question papers and marking scheme to schools, the Board has been using web-based

technology and has built a solution called “CBSE Integrated Test Management System (CBSE-ITMS)”

The CBSE ITMS is an application that automates online generation and distribution of Question Paper and Marking Scheme. This innovative solution allows the CBSE affiliated schools to access question papers and download them in a transparent, secure and user-friendly manner.

The principals of newly affiliated schools are requested to read Annexure I and register themselves in the system. The Principals who have already registered themselves previously need not register again. The previously allotted login and password will work.

6. Every School, Sahodaya Cluster or City may design its own date sheet for classes IX and X School Based

Examination accordingly.

7. Schedule for Supply of Question Papers and Marking Scheme by the Board and Conduct of SA-I by the schools:

Supply of Online Question Papers	Conduct of Examination	Supply of Online Marking Scheme
From 10th September, 2014	16th September onwards	16th September, 2014

In order to avoid congestion on the server it is suggested that the following schedule may be followed for downloading the assessment material:

S.No.	Schools in Region	Time for download
1.	Ajmer	7.30 a.m. to 8.30 a.m.
2.	Allahabad and Dehradun	8.30 a.m. to 9.30 a.m.
3.	Chennai	9.30 a.m. to 10.30 a.m.
4.	Delhi	10.30 a.m. to 11.30 a.m.
5.	Guwahati and Patna	11.30 a.m. to 12.30 a.m.
6.	Bhubaneswar and Trivandrum	12.30 p.m. to 1.30 p.m.
7.	Panchkula	1.30 p.m. to 2.30 p.m.

The principals are requested to follow the steps in Annexure II to download the question papers and marking scheme.

8. The schools need to take the printouts of the desired question paper (refer para 4 above) and, thereafter, the required number of prints/copies may be made at the school level. These question papers must be kept carefully maintaining secrecy.

9. It may be noted again that the question papers for Classes IX and X have been designed by the Board and are being sent online to schools with the purpose of maintaining uniformity and standardization. Depending upon the feedback and suggestions from the stakeholders, the Board may review this policy in future, if need be.

10. Kindly note that answer scripts of Summative Assessment I for class IX and Summative Assessment I for class X should not be sent to the Board under any circumstances. However these must be preserved and kept in the safe custody at the school as per details given in CBSE circular dated

28/06/2012 and also in Annexure III

11. This time the question papers will be downloaded as M.S. Word file from the system. This has been done to enable the schools to change the question paper, if required. It is imperative that no school uses defective questions. If any discrepancy is found kindly communicate it to contact details given below:

 Mr. Navin Maini, Research Officer (Technology), phone no. 011-23211575, E-mail:

rotech@cbseacademic.in

 Mr. Karnail Singh, Assistant Secretary, phone no. 011-23324399, E-mail:

summative@cbseacademic.in



Mr. Sachin Thakur, Assistant Secretary, phone

no.

011-23324398,

E-mail:

sachinthakuracad@gmail.com



For Technical & Administrative Support: 011-23231327

Email support: itmscbsesa@gmail.com

Please contact between 9.30 a.m. to 1:00 p.m. and 2:00 p.m. to 5:30 p.m. on all working days

12. It is requested that all schools should login to the system immediately after reading this circular to ensure that they have/remember the password to the system. All schools are requested to update their details in the system, especially principal’s name and contact numbers.

This may be brought to the notice of all teachers, students and parents of classes IX and X.

FREQUENTLY ASKED QUESTIONS

Q. What is my User Name?

Your User Name is your School Affiliation Number.

Q. I am facing problem in logging in to the system. What should I do?

If you have registered earlier in ITMS System, you can download the QP by logging into ITMS System.

If you have forgotten the password, you can try on the ‘forgot password’ link to get your updated password. Please try this feature only once and wait for about 30 minutes.
In case of no email received within 30 minutes, please send us a mail on

itmscbsesa@gmail.com along with scanned copy of affiliation document.

Your updated password will be delivered on your registered mail.

If you have not registered earlier and are a first time user: You have to register in the system first by using Verification Password sent by us on your email-id registered with affiliation department. To find your email id registered with CBSE affiliation department please click on http://164.100.50.30/SchoolDir/userview.aspx

Q. I have forgotten the password of my email Id/the Principal has changed and the current Id registered in the system is of the earlier principal?

If you registered last year and forgot your password and are not able to access your registered email id or if you want to change the registered email-id in ITMS system,

1. Please send us the scanned copy of your school affiliation letter

2. Scanned copy of request letter to update your email id and password duly signed and stamped by

School Principal to itmscbsesa@gmail.com

Q. I have a problem while downloading the papers?

Please wait after selecting an item from the dropdown list on the QP and MS downloading page.

If the server is slow, there is a possibility that papers for different subjects may either get mixed or interchanged. So, it is advisable to wait after selecting an item from the dropdown list of QP and MS till it gets properly and completely downloaded.

Q. On downloading word files I am not able to see Hindi/Sanskrit papers or I am not able to see the

Hindi text in Mathematics/Science/Social Science papers.

It is advised to install fonts mentioned below before downloading or opening of Papers and Marking Scheme for Mathematics and Hindi, in MS Word.

Fonts are:

1. Chanakya

2. Universal Maths

3. Krutidev

4. Mangal

5. Chanakya Walkman 901 and 905

6. Arial Unicode

Note: As the server is being accessed by thousands of people at the same time, the server may become slow, if you feel the system is not responding please try after some time.

Q. For how long will the Marking Scheme and Question Papers be available?

The QP & MS will be available for one month; you can download during evening hours after 4 PM for quick access.

Q. If some internal table over shoots the outer table in MS word, what do I do?

In MS Word Question Paper if, some internal table over shoots from the outer table please correct internal table by dragging/resizing before printing the question paper.

Q. What should be done if junk characters are coming in Hindi question paper and Hindi portion of bilingual question papers?

If junk characters are coming in Hindi question paper and Hindi portion of bilingual question papers

select the incorrect text and set the desired font by selecting it from the fonts menu.

In case of subjects where the question papers are bilingual and your students wish to take the exam in any one of the medium please delete the language not required and save on printing and photocopying costs. E.g. In case all your students will take the Maths exam in English, please delete the Hindi portion.

Q. What is the period of time of which the school needs to preserve answer scripts of SA?

REDUCTION IN THE PERIOD OF RETENTION OF THE ASSESSMENTS OF CLASSES IX AND X AT SCHOOL LEVEL

Vide Circular No. 8/2012 of 19.1.2012 against Sl. No.10 schools have been instructed to preserve and keep the answer books of classes IX and X in the safe custody at the school for at least a period of three years (in case of class IX) and two years (in case of class X) along with question papers and marking schemes for any verification by the Board subsequently. It has, time and again been brought to the notice that with increasing volume it is becoming difficult to preserve the record. The Board has, therefore, reduced the retention period of the assessments of classes IX and X to be preserved at the school level w.e.f. 2013 examination and the same is as under :

i) Answer books of candidates (both for main and Improvement of Performance examination) shall be preserved by the School upto 02 months after declaration of result in respect of such candidates who have not applied for verification of grades or sought photocopy of the answer book.

ii) Schools shall preserve the answer books in cases where mistake has been detected on account of verification of grades and those cases seeking photocopy of answer book(s) as under –

Mistake detected on account of Verification of grades - 01 year from the date of declaration of result
In case of providing photocopy of answer book(s) – 01 year if no RTI case received and 03 years if

RTI case received

iii) Schools shall preserve the answer books of sub-judice cases for 01 year after the final judgement

iv) Schools shall weed out the evidence of assessments of classes IX & X along with the answer books of class X of the relevant examination viz. for 2014 Class X examination the evidence of assessments of class IX session 2012-2013 and Class X session 2013-2014 be weeded out 02 months after declaration

of result of class X. However, errors, RTI and sub-judice cases will be dealt as per paras (ii) & (iii) above

v) Schools shall weed out the hard copies of the marks data for classes IX and X along with the answer books of the Class X examination of the relevant year viz. for 2014 Class X examination the evidence of assessments of class IX session 2012-2013 and Class X session 2013-2014 be weeded out 02 months after declaration of result of class X.